Accounts Receivable Specialist - Collections

ACCOUNTS RECEIVABLE SPECIALIST/COLLECTIONS

MASCOT INTERNATIONAL LOGISTICS, INC.

CORONA, CA

We are seeking an experienced ACCOUNTS RECEIVABLE SPECIALIST/COLLECTIONS to join our team. The successful candidate will play a crucial role in managing high-volume receivables, cash application, deductions, and collections. The role requires a keen eye for detail, strong analytical skills, and the ability to communicate effectively with both customers and internal stakeholders.

As an Accounts Receivable Specialist/Collections, you will be responsible for managing the company's ACCOUNTS RECEIVABLE process, including invoicing, collections, and account reconciliation.

RESPONSIBILITIES:

• Monitor and collect ACCOUNTS RECEIVABLE by contacting clients via telephone, email, and mail
• Advise and follow-up with customers on outstanding / unpaid accounts, payments and collections
• Keep records and status of customer's account
• Reconcile customer accounts and resolve any discrepancies
• Gather and verify invoices for appropriate documentation prior to payment
• Maintain ACCOUNTS RECEIVABLE records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the ACCOUNTS RECEIVABLE sub-ledger
• Receive and post payment to customer's account
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Assist with month-end closing activities
• Collaborate with other departments to ensure accurate and timely billing
• Support other accounting and finance team members, inventory management, and cost accounting
• Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts

COLLECTIONS:

• Manage customer aged trial balance to maximize on-time payment.
• Identify missing invoices from customer’s records and work internally to provide or retransmit invoices.
• Effectively pursue payment on outstanding receivables in a timely manner.
• Escalate payment issues, broken promises, and delinquencies to Management.
• Monitor credit limits and recommend order releases when appropriate.
• Collect on denied deductions.
• Ensure customers are utilizing valid credits on account.
• Process credit references.

QUALIFICATIONS, CORE SKILLS AND COMPETENCIES:

• PROFICIENCY IN USING ACCOUNTING SOFTWARE (e.g., QUICKBOOKS, GO FREIGHT SYSTEM)
• 2-3 years experience in ACCOUNTS RECEIVABLE.
• High school diploma or equivalent; Associate's degree in Accounting preferred
• Previous experience as an Accounts Receivable Clerk or similar role
• Strong knowledge of basic accounting principles, finance, and bookkeeping.
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to analyze financial data and perform account reconciliations
• Effective communication skills, both written and verbal
• Keen eye for detail and ability to prioritize and organize work to meet deadlines despite frequent interruptions.
• Strong initiative with ability to work with little supervision.
• Ability to work throughout all AR teams and transfer knowledge on customers and denied claims.
• Basic supply chain understanding.
• Strong analytical, research, and problem solving capabilities.
• Daily contact requires courtesy, discretion, and sound judgment.
• Previous experience in billing, customer service, or other related fields
• Ability to build rapport with clients
• Excellent written and verbal communication skills
• Ability to prioritize and multitask
• Clerical and office administration a plus
• Strong mathematical skills
• Must have good computer skills (MS Word, Excel, PowerPoint, etc.)
• Must have valid proof of identification and employment authorization
• Must reside in California

CORE COMPETENCIES:

• Math and analytical skills
• Attention to detail and strive for accuracy
• Persuasive communication style
• Determined and driven to succeed
• Personable, enthusiastic, and passionate
• Excellent interpersonal and communication skills
• Flexible to change

If you meet the above requirements and are looking for a challenging opportunity in the accounting field, we would love to hear from you. Apply today to join our team as an Accounts Receivable Specialist/Collections.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Weekly day range:

• Monday to Friday

Work setting:

• Office

Education:

• High school or equivalent (Required)

Experience:

• ACCOUNTS RECEIVABLE/COLLECTIONS: 2 years (Required)

Ability to Commute:

• CORONA, CA 92878 (Required)

Ability to Relocate:

• CORONA, CA 92878: Relocate before starting work (Required)

Work Location: In person