Accounts Receivable Specialist

Accounts Receivables

(The Accounting Receivables reports to the Vice President)

Nothing in this job description shall be construed or interpreted as special employment rights. The descriptions listed herein periodically and may be revised at any time at the discretion of the Company.

General Requirements:

• Experience of 5+ years preferred.
• Understanding basic business practices, ability to comprehend accounting reports.
• Valid Texas Drivers Licenses
• Criminal Justice Background Clearance
• Personal Credit Check
• Comprehensive Drug Testing

Position Type/Expected Hours of Work:
This is a full-time position that will typically involve 40+ hours a week. While schedules may vary in accordance with the needs of jobs and/or work to be done, the Company will observe a five-day workweek Monday through Friday from 8:00 a.m. to 5:00 p.m. All employees are expected to be at work on time.

Skills:

• Communication: Developed written and verbal communication skills are necessary when working as an Accounts Receivable Specialist. Account Receivable Specialists will often communicate with clients, requesting payment or setting up payment plans.
• Project management: Strong project management skills are useful as an Accounts Receivable Specialist as they are often managing multiple projects at one time.
• Organization: Organizational skills are crucial as an Accounts Receivable Specialist. The ability to closely pay attention to detail will ensure that records and reports are accurate.
• Computer: Advanced computer skills are useful as an Accounts Receivable Specialist. Specialists will often work with accounting and bookkeeping computer programs to identify past due accounts and to report payments.
• Strong written and oral communication skills
• Leadership skills are pertinent meeting company’s desired objectives and goals.
• A good understanding of the organizational workflow.
• Effectively relate to and communicate with other departments.
• A strong sense of ethics.
• Time management skills are important in prioritizing tasks to ensure that deadlines and processes are created to maximize productivity.
• Decision-making skills are key to weighing the costs and benefits of various options and determining the best course of action to achieve company goals.
• Problem-solving skills are crucial to analyzing past and current performance and recommending objectives to improve productivity and profitability.
• Computer literacy with Microsoft Office; Outlook, and Excel preferred.
• Maintain a neat and professional appearance and demeanor.

Responsibilities:

• Maintain bookkeeping databases and spreadsheets, updating information as needed
• Communicate with previous clients and customers to request payment and arrange payment plans
• Collect payment from customers and accurately record it into the system
• Create reports and balance sheets that document overall profits and losses
• Update client accounts based on payment or contact information
• Assist the Vice President in developing the annual pricing structures for each department.
• Control all accounting activities relating to Accounts Receivable (A/R), accounts payable (A/P), and purchase order procedures (P/O).
• Produce and mail accurate company aging statements within three business days after the close of each month.
• Submit required accounts to legal for processing.
• Resolve outstanding payments for both receivables and payables accounts through communication with departments, vendors, and clients
• Proactively work with Technicians and Operations Manager to ensure that the collection of money is occurring at the point of service or proper paperwork for financing is signed at the point of service.
• Monitor accounts payable (purchase orders) to ensure all items have been accounted for.
• Gather daily report information from number of invoices, missing paperwork, etc and provide the daily report to the Vice President by 10:00 am each day for the previous day’s business.
• Process and pay sales tax (Vice President review)
• Assist and schedule all preventative maintenance calls.
• Answer the telephone as seasonal demands require.
• Assist and manage Facilities Coordinator on all company vehicles.
• A/R invoices should be scrutinized for required documentation necessary for accurate job costing and report generation:

Job number, Model and serial numbers of equipment serviced, Technician name and date, Dispatch, arrival and completion times, Task codes for each level completed, Amount collected from customer and payment method, Customer signatures and printed name approving commencement of work

• A/R invoices that are not completed properly should be returned to the appropriate technician and inform operations manager/general manager for correction prior to invoicing.
• Job costing must be completed for each A/R invoice, including labor, parts used, subcontractors, and commissions paid.

The above descriptions and assignments outlined are intended to indicate the kinds of tasks and responsibility required for the Accounting Manager position at Pace Mechanical Services LLC. It is not intended to limit or any way modify the right of any officer or supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Signature: ______________________________________________ Date: _____________________

Job Type: Full-time

Pay: $42,500.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person