Accounts Receivable Specialist

Position Title: Accounts Receivable Specialist

FLSA Classification: Non-exempt

Full or part-time status: Full-time

Department: Finance

Reports to: Accounting Supervisor

Hiring Range: $16.00-$20.75/hr. DOE

Date written or last revised: January 2024

Primary Function of Position

As an Accounts Receivable Specialist, you are responsible for the accuracy and timeliness of data entry for cash receipts and receivables. Other duties will include scanning all checks, entering donor information into database systems, identifying and account coding of donations, filing and recordkeeping, and assisting with other Finance Department duties.

Major Position Responsibilities

1. Cash Receipts: Execute the day-to-day entry of all cash receipts, diligently recording donor details, donation amounts, and types of contributions. Ensure data accuracy and matching deposit totals, utilizing Sage and Salesforce platforms for this purpose.
2. Accounts Receivables: Contribute to month-end operations by accurately entering all receivables and verifying the completion of entries.
3. Allocations: Participate in essential financial allocations, including Monthly Journal Entry Data Allocations and various data recordkeeping as needed.
4. Assist with Month-end Journal Entries: Collaborate in facilitating month-end financial processes, including assisting with journal entries, vehicle mileage recording and data entry, and other entries based on need.
5. Assist with Bank Account Reconciliation: Maintain financial accuracy by reconciling bank accounts, as needed.
6. Assist with Grant Tracking Automation: Support streamlining financial processes by assisting with grant tracking automation as needed.
7. Administrative Support: Contribute to the organization and arrangement of files, both online and paper cabinets, by promoting systematic order and optimal data accessibility.
8. Coordination and Communication: Maintain open lines of communication with administrative directors to ensure the timely meeting of all required deadlines.
9. Control Structure Knowledge: Demonstrate familiarity with internal control structure of accounts payable, purchasing, cash receipts, etc., ensuring compliance with established procedures unless approved by the executive director.
10. Additional duties as assigned.

Work Environment

1. This role is in a professional office environment, utilizing standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines.  

Physical Demands

1. While primarily a sedentary role, some filing tasks are involved. This entails lifting files, opening filing cabinets, and occasionally bending or standing as needed. 

Skills, Knowledge, and Abilities

1. Physical and Mental Agility: Exhibit competence in physical activities like sitting, hearing, seeing, typing, talking, writing, walking, reaching, lifting, and carrying up to 25 pounds. Possess proficiency in 10-key data entry and accurate typing 40 KSPM minimum.
2. Technical Proficiency: Demonstrate adeptness with computer usage, including accounting software, spreadsheets, and word processing.
3. Effective Communication: Showcase mastery of English grammar, spelling, and comprehension of oral and written instructions. Display strong time management skills.
4. Independent Efficiency: Work swiftly and accurately with minimal supervision, fostering a productive workflow.
5. Professional Relationships: Maintain amicable and professional relationships with staff members, contributing to a harmonious work environment.

Education, Training, and Experience

1. Data entry experience is required. Accounting and Data Science experience preferred.

Background Screening requirement

1. Must pass a national BCI/FBI background check. 

Position status and expected schedule

1. This is a full-time position requiring 40 hours per week. Overtime is rare and must have pre-approval.
2. Office hours are scheduled from 8:30 am to 5 pm, with occasional flexibility.

DISCLAIMER STATEMENT: This job description outlines typical examples of work and does not encompass every duty specific to the position. The employer retains the right to assign additional duties or changes to this position, with or without notice.

CCS is an equal opportunity employer.