Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. We are looking for a reliable and precise professional to help us properly maintain our payable information. We are seeking an experienced candidate who can assign account codes to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors. The Accounts Payable Specialist will reconcile and verify invoices. This role requires the candidate to be organized and have a keen eye for detail to spot any issues that may arise.

Minimum Job Requirements

• Bachelor’s Degree in Accounting or related field or equivalent experience.
• 5+ years’ experience in AP can substitute for educational requirement.
• Experience with goods received not invoiced, manufacturing experience a plus.
• Advanced mathematical and logical deduction skills.
• Good Microsoft skills in productivity software such as Excel and Word.

• Must be familiar working in a high volume processing.
• Strong organizational, analytical and account reconciliation skills.
• Timely clean-up of GRNI (goods received not invoiced), goal is to have less than 2 days.
• Strong understanding of 3-way match and PO’s used in manufacturing companies.
• Able to review and properly assign GL accounts to expenditures
• Research, resolve and communicate any discrepancies or outstanding balances on vendor accounts.
• Reconcile vendor and payable reports each month to confirm that all amounts paid were accurate.
• Work with vendors/employees at all levels promptly and professionally, and work in a team-oriented environment across various departments.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Support the team when needed.
• Follows all policies and procedures of Occupational Safety and Health, Human Resources and Quality Department. Reports any safety deficiency to immediate supervisor.
• Performs other related duties as assigned.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.