Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our corporate team in Houston, Texas. FSI Construction is a leading construction services company serving exclusively the multifamily housing industry. As an Accounts Payable Specialist, you will be responsible for managing all aspects of the Accounts Payable process with a specific focus on reporting, analytics, and job costing.

Job Overview

The Accounts Payable Specialist will be responsible for the processing of payments and assist in controlling companywide expenses by receiving, processing, verifying, and reconciling invoices. Will work closely with a variety of internal and external contacts to ensure statements are reconciled, any past due invoices are resolved, and budgets are actively monitored.

Responsibilities and Duties

· Reconcile invoices to Statement of Work (SOW) and purchases orders (PO).

· Prepare waivers upon payments to subcontractor vendors and ensure waivers are timely returned with appropriate signatures.

· Upload all invoices into Sage accounting system from Quickbase CRM while ensuring budgets are monitored.

· Ensure certificate of insurance is up to date for all subcontractor vendors in accordance with FSI policies.

· Process credit card payments on accounts, if necessary.

· Set to pay accounts that are coming due and send payment recommendations on a weekly basis.

· Issue POs and SOWs within budget standards and assist in the absence of other Accounts Payable Accountants.

· Alert project managers when invoices exceed POs and SOWs while ensuring change orders are issued to recover any potential losses.

· Track and prevent lien notices from subcontractor vendors, also notify Director of Accounting of intent to lien.

· Research Accounts Payable issues and troubleshoot problems as needed.

· Maintain positive relationships with vendors.

· Print all Accounts Payable reports and maintain Accounts Payable vendor files.

· Respond to all vendor inquiries.

· Promptly advise Director of Accounting of any issues or problems that could impact business operations.

· Ensure internal policies and processes are adhered that are related to the Accounts Payable functions.

· Perform general clerical duties including answering phones, photocopying, filing, faxing, and mailing.

· Other accounting duties as assigned – ad hoc projects assigned by Director of Accounting.

Qualifications

· Software skills - MS Word and Excel proficient; experience with Sage 100 and/or Quickbase a plus.

· Related education or recent work experience in Accounting/Accounts Payable is preferred.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to Relocate:

• Houston, TX 77041: Relocate before starting work (Required)

Work Location: In person