Accounts Payable/ Receivable Clerk

DESCRIPTION: Performs varies bookkeeping assignments applying accepted procedures to the preparation and maintenance of accounting for accounts payable and accounts receivable. Responsibility includes monitoring and posting daily all cash receipts and checks received. Monitoring accounts payable and aging payables to adhere to invoice due dates and assuring payments are issued on a timely basis.

SUPERVISION: Directly supervised by the Chief Financial Officer.

TYPICAL PHYSICAL DEMANDS: Requires sitting, stooping, bending and filing on a regular basis. Position may require moving up to 25 pounds. Individual is required the use office equipment, such as a computer terminals, telephone, calculator, copiers and fax machine, etc.

FUNCTIONS AND RESPONSIBILITIES:

• Process payments by funding source and keep abreast of budget requirements for processing.
• Monitors all accounts payable, checks invoices against purchase orders.
• Prepares all checks for payment of invoices based upon fund availability.
• Encumbers all purchase orders at month end.
• Responsible for travel reimbursements and adherence to travel policies.
• Maintains daily check log and processes copies to insurance department for posting purposes.
• Responsible for daily bank deposit bags and inputs daily cash receipts by site and by department into accounting system.
• Deposits all checks that have been processed through the business office and posts receipts into accounting system.
• Works on monthly vendor statements as applicable.
• Accountable for Accounts Payable checks including filing and security of checks.
• Tracks all deposits by pre-numbered slips by facility and department.
• Responsible for Center credit cards such as SAMS and gas cards.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Graduate from an accredited high school or GED program.
• Associates degree in business administration, finance, accounting, or related field.
• Three years of experience in this field preferred.
Experience in non-profit accounting and/or non-profit budgetary controls preferred.

SKILLS AND ABILITIES:

• Working knowledge of acceptable office procedures and bookkeeping.
• Must have math skills and use a 12-key calculator.
• Ability to perform numerical detail work with speed and accuracy.
• Must have initiative and work well alone and under supervision.
• Must have strong written and verbal communication skills.