Accounts Payable Clerk

As an Accounts Payable Clerk, you will be responsible for the processing of all invoices and collection of all creditor debts.

Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records.
• Disburses petty cash by recording entry and verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

Required Competencies

• Ethics & Integrity
• Productivity & Hard Work
• Effective Communication
• Adaptability
• Commitment to Excellence
• Knowledge & Skills
• Positive Interpersonal Relationships

Minimum Requirements

• High school diploma, GED, or equivalent required
• Advanced understanding of basic bookkeeping and accounting payable principles
• Demonstrated ability to calculate, post and manage accounting figures and financial records
• High degree of accuracy and attention to detail
• Effective time management skills
• Excellent verbal and written communication skills
• Ability to work independently and collaborate with others

Preferred Skills & Experience - These are additional skills and experience that are not required to hold this position but may provide candidates who possess them an edge over candidates who do not.

• Previous working experience as Accounts Payable Clerk (or accounts receivable clerk)
• Degree in Finance, Accounting or Business Administration

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files (up to 15 lbs), open filing cabinets and bend or stand as necessary, operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

EEO Statement

Hutchens Law Firm is committed to equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, Federal, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.