Address
Form of workJob Description
Benefits:
Summary
Accounts Payable, plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from scheduling and customer service to financial administration, compliance documentation, and HR support.
Primary Responsibilities
Answer phones, provide exceptional customer service, and maintain a detailed call log
Assist in coordinate schedules to optimize work efficiency and balanced job scheduling
Complete First Notice of Loss (FNOL) documentation accurately
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Manage Accounts Payable and assist with accounts receivable and payments if needed
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Administer payroll and ensure timely submission of Royalty Reports
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Assist HR and other office roles as necessary
Coordinate computer and software upgrades/installations
Perform regular computer backups and tests for data recovery
Coordinate Franchise website maintenance and perform public relations activities
Conduct 6-month recalls enhancing customer relationships and seek additional sales opportunities
Perform other job duties as assigned
Education and Experience Requirements
Normal Working Hours, Additional Working Hours, and Travel Requirements
This is a full-time position working hours varying between 8:00 a.m. and 5:00 p.m., MondayFriday, 40 hours per week minimum.
The contents of this Job Description have been discussed with me and I have received a copy. I understand that this document is general in nature and responsibilities required may be amended from time to time. The signing of this Job Description acknowledges an understanding of the responsibilities of
- 401(k)
- Company parties
- Dental insurance
- Flexible schedule
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Summary
Accounts Payable, plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from scheduling and customer service to financial administration, compliance documentation, and HR support.
Primary Responsibilities
Answer phones, provide exceptional customer service, and maintain a detailed call log
Assist in coordinate schedules to optimize work efficiency and balanced job scheduling
Complete First Notice of Loss (FNOL) documentation accurately
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Manage Accounts Payable and assist with accounts receivable and payments if needed
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Administer payroll and ensure timely submission of Royalty Reports
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Assist HR and other office roles as necessary
Coordinate computer and software upgrades/installations
Perform regular computer backups and tests for data recovery
Coordinate Franchise website maintenance and perform public relations activities
Conduct 6-month recalls enhancing customer relationships and seek additional sales opportunities
Perform other job duties as assigned
Education and Experience Requirements
- High school diploma or equivalent required QuickBooks certified preferred
- Proven experience in administrative roles, preferably in a fast-paced office environment
- Familiarity with basic accounting principles, bookkeeping, and financial reporting
- Proficiency in computer applications and ability to adapt to new software applications
- Excellent communication, organizational, and multitasking skills
- Attention to detail and problem-solving skills
Normal Working Hours, Additional Working Hours, and Travel Requirements
This is a full-time position working hours varying between 8:00 a.m. and 5:00 p.m., MondayFriday, 40 hours per week minimum.
The contents of this Job Description have been discussed with me and I have received a copy. I understand that this document is general in nature and responsibilities required may be amended from time to time. The signing of this Job Description acknowledges an understanding of the responsibilities of
