Accounting/Accounts Payable Clerk

ACCOUNTING CLERK
DEPARTMENT: Finance EXEMPT (Y/N): N
SALARY GRADE: REPORTS TO: Staff Accountant
SUMMARY:
This position is responsible for assisting the Finance Department with its' records management, asset identification and inventory.
ESSENTIAL DUTIES AND RESPONSIBILITIES: This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.
Maintain up to date files throughout the Finance Department.

• Prepare and maintain spreadsheets as needed within the department.
• Responsible for counting inventory and assets according to policy.
• Assist Staff Accountant, Revenue Audit Supervisor, with various projects as needed especially during the busier time of month-end.
• Assist Accounts Payable clerk with the production and distribution of check runs.
• Responsible for identifying, tagging, and recording fixed assets.
• Maintains a thorough, working knowledge of dry goods, paper products, chemical supplies, and Food & Beverage inventory.
• Cooperates with Accounts Payable Employees in the verification of orders received.
• Compiles statistical data for reporting purposes.
• Facilitates the flow of information, by attending regularly scheduled departmental meetings.
• Held accountable, to a high degree, for the accuracy and thoroughness of departmental records and reports.
• Responsible for maintaining a consistent, regular attendance record.
• Other duties as required.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School diploma or GED required. Associates or bachelor degree in accounting or related area from college or university or four to six years of experience in accounting or equivalent combination of education and experience preferred.
Prior experience working, in the field, of Finance/Accounting.
Prior experience working with Microsoft software and must include Excel spreadsheets, Word documents, and Outlook email.
Prior verifiable work experience that included the with matching receiving documentation with invoices.
Prior experience with inventory maintenance (counts, listings, spreadsheet analysis)
Prior experience with MIP Sage software
SPECIAL QUALIFICATIONS:
Must possess effective communication, organizational, and analytical skills. Must be extremely numbers-oriented and computer-literate
LANGUAGE SKILLS:
Ability to read, analyze, and interpret basic instructions, furnished in written, oral or diagram form.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to apply commonsense reasoning to a variety of situations and deal with several abstract and concrete variables.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee is also regularly required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools or controls. The Employee is occasionally required to reach with hands and arms, and to sit; climb or balance; and stoop, kneel, crouch or crawl.
The Employee is regularly required to lift and/or move up to seventy-five pounds, and must occasionally lift and/or move up to one hundred pounds or more.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an Employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Job Description
ACCOUNTS PAYABLE CLERK
DEPARTMENT: Finance EXEMPT (Y/N): N
SALARY GRADE: REPORTS TO: Staff Accountant
SUMMARY:
Responsible for properly performing all financial activities related to the Accounts Payable Department, in accordance with established policies, procedures and controls.
ESSENTIAL DUTIES AND RESPONSIBILITIES: This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

• Ensures that payments are maintained for all accounts, and that the billing process and follow-up is completed in a timely manner, in accordance with established policies and procedures.
• Researches, authorizes, and processes for payment, all invoices which require payment; enters necessary information into computer, and pays invoices in a timely manner.
• Advises management and respective vendors when an invoice has not been authorized for payment, researches same, and remedies situation.
• Communicates with all departments, with respect to invoices, expense reports, customer damages, etc.
• Organizes pending Purchase Orders and Requests for Capital Appropriations.
• Facilitates the flow of information, by attending regularly scheduled departmental meetings.
• Held accountable, to a high degree, for the accuracy and thoroughness of departmental records and reports; files departmental records and reports.
• Responsible for maintaining a consistent, regular attendance record.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School diploma or GED required. Associates or Bachelor's degree in Accounting or related area from a college or university, or four to six years of experience in Accounting, or an equivalent combination of education and experience preferred.
SPECIAL QUALIFICATIONS:
Must possess effective communication and organizational skills. A minimum of one-year experience in Accounts Payable, with concentration on sorting and prioritizing invoices, researching inadequate information, and communicating with vendors on problematic or past-due accounts required. Must be computer-literate in appropriate software.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret the most complex of documents, such as technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information in one-on-one and small group situations.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to apply commonsense understanding to carry out a variety of instructions furnished in oral, written or diagram form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee is also regularly required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools or controls. The Employee is occasionally required to reach with hands and arms, and to sit; climb or balance; and stoop, kneel, crouch or crawl.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an Employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Employee is regularly exposed to risk of radiation (from computers), as a great deal of the workday is spent working on spreadsheets or inputting data into the computer system.
The noise level in the work environment is usually moderate.