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Form of work The Accounting Specialist is responsible for maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Their duties include consolidating timesheet information and entering data into payroll databases, calculating various payroll data, and working with various cross-functional teams as applicable.
Job Duties:
Maintain invoice records in the QuickBooks program and shared access folders
Finalize check runs for Executive approvals
Maintain vendor update forms and W9 forms
Scan, file, and maintain accounting records
Enter and create invoices for AR
File 1099 forms when received from vendors at end of the year
Assist with W2 maintenance for end-of-year processing
Contacting vendors for payment processing for payments not processed after 90 days of issuance
Processing accounting backups on shared folders when needed
Assist in year-end auditing requests
Process purchase order requests after approval by Accounting Manager
Contact clients/vendors about invoices and payments
Maintain vendor records and performed annual 1099 reporting
Enforce policies, procedures, and processes as the senior accounting team deemed appropriate.
Review and post monthly employee expense reports
Prepare and input journal entries as needed and complete any related analysis.
Maintain client and vendor relationships
Bill Reminder emails
Past Due emails
Review auditing tasks
Skills:
Excellent attention to detail
Ability to quickly assess issues and relevant information to make effective decisions
Exceptional mathematical and calculation skills
Excellent verbal and written communication skills
Good research and analytical skills
Knowledge of accounting practices, principles, and standardized accounting practices.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Proven ability to work with minimal direction, as well as be resourceful and independent in solving problems
Acute attention to detail and a dedication to providing high-quality work products
Willingness to work hard with a positive attitude
Participate in special projects and initiatives and provide general support to Human Resources Assistant, Chief Operating Officer, and Controller as needed
Compile general accounting reports and distribute them to various stakeholders
Critical Thinking skills
Time Management skills
Other assigned duties as requested
DEI Competencies
Diversity equity and inclusion as a leadership competency is a measure of success within NET.
· Continuous learning: Commits to continuous learning/improvement in diversity, inclusion, and cultural competence.
· Demonstrates an ability to flex style when faced with myriad dimensions of culture to be effective across cultural contexts.
· Abides by and lives out company values of:
o Respect for our clients, each other, and self
o Integrity in everything we do
o Truth open and honest communication with each other and our clients
o Improvement innovation, creativity and always strive to be our best and do our best
o Service utmost and foremost
o Diversity of thought, work, and life experiences
o Fun work hard, play hard
Position Requirements:
· High school diploma or equivalent
· Basic administrative skills
· Natural proficiency with math.
· Knowledge of basic financial, tax, and accounting principles.
· Excellent organizational skills and attention to detail.
· Proficient in Microsoft Office with the aptitude to learn new systems
· 1-3 years experience with Microsoft Office Software (Word, Excel, and Outlook).
· Strong work ethic; diplomatic; team and service-oriented; builds strong working relationships.
Attendance and Punctuality:
Employees will follow the work schedule assigned and must comply with the attendance and established punctuality requirements.
This position has no supervisory responsibilities.
North End Teleservices is an equal opportunity employer and is committed to diversity in its workforce. North End Teleservices recruits qualified applicants without regard to characteristics such as race, color, national origin, religion, gender, gender identity, sexual orientation, disability, veteran status, age, marital status, citizenship status, or any other status protected by law.
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