Accounting Clerk

Sieda Community Action seeks qualified candidates for the Accounting Clerk position. The Accounting Clerk is responsible for various accounting duties within the fiscal department, and supports the Fiscal Officer in the development and maintenance of a system of accounting and internal controls which facilitate the appropriate financial management of the organization in adherence with Generally Accepted Accounting Principles (GAAP) and funding guidelines.

To be considered for this position, applicants must have an Associate's Degree (Bachelor's Degree preferred) and no less than one year of experience in an accounting or bookkeeping. 

FULL JOB DESCRIPTION

SUMMARY:

Support Fiscal Officer by developing and maintaining a strong system of internal control and a strong and sound fiscal accounting systems that are instrumental in managing the Federal and State grants that Sieda receives. Responsible for various accounting duties within the fiscal department.   

DUTIES:  

• Performs multiple duties requiring moderate skills.
• Complies with Uniform Guidance 2 CFR Part 200
• Accounting responsibilities may include but not limited to:
  • Makes daily deposits using desktop deposit equipment. 
  • Process Accounts Payable, Accounts Receivable and program billing.
  • Summarizes current financial status to program supervisors by collecting information, preparing profit and loss statements, and other reports.
  • Maintain employee payroll and time reporting systems including: new hires and terminations, status changes to include leave of absence, benefits, pay changes, deductions, garnishments, etc. 
  • Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
  • Assists staff by answering questions on accounting procedures.
  • Provides internal and external auditing support.
  • Maintain various tracking and reporting as assigned.
  • Maintain supplies and make purchases utilizing the PO system as assigned.
  • Cross train with other fiscal staff to provide support to entire fiscal department
  • Other duties determined necessary to support the fiscal department team in achieving the goals of the agency.

INDEPENDENT ACTION:

• Receives periodic supervision regarding task guidelines and completion.
• Must perform job duties with a high degree of accuracy within specified deadlines.

DECISION-MAKING AUTHORITY

• Limited independent decision-making authority

ADDITIONAL TRAINING: 

• Required Agency training
• Uniform Guidance training

 PROGRAM REPRESENTATION:

• Requires expansive  levels of interaction with staff, customers, other agencies or funders in role where they represent fiscal with multiple agencies
• Requires regular ongoing monitoring of program paperwork compliance.
• Respect and protect confidentiality of clients and staff (both current and past) at all times.
• Demonstrate professional behavior within job responsibilities, including work ethics, communication, team-building skills, positive attitude, conflict resolution and problem solving skills.

PROGRAM DESIGN AND PLANNING:

• Involved in the planning of single program reflective of his/her job responsibilities.

SUPERVISORY RESPONSIBILITY:

•  None

OTHER REQUIRED SKILLS/ABILITIES:

ORGANIZATIONAL EXPECTATIONS:

• Supports and models the agency’s mission, vision, and values.
• Maintain a regular attendance pattern to assure continuity of services and adequate staff coverage.

• Demonstrate professional behavior at all times including appearance and maintaining an orderly functioning office area.
• Treat all individuals in a courteous, non-judgmental, reasonable and confidential manner.

• Travel is required both in and outside the service area. Proof of auto insurance and valid driving license is required if employee claims travel reimbursement.

LANGUAGE SKILLS:

• Ability to speak comfortably and effectively one-to-one or in group settings.
• Must be able to solve practical problems. Must demonstrate good listening skills.
• Ability to read, analyze, and interpret most complex documents.
• Ability to respond effectively to customer/staff complaints.

REASONING ABILITY:

• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of written rules and regulations and translate that information to various program staff in a format resulting in contractual compliance in the delivery of program services.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   

• While performing the duties of this job, the employee is regularly required to talk and hear, occasionally required to stand, walk, use hand to finger, handle, or feel; and reach with hands and arms. 
• The employee must occasionally lift and/or move 20 pounds.
• Specific vision abilities required by this position include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• While performing the duties of this job, the employee is occasionally exposed to extreme cold and extreme heat.
• The noise level of in the work environment is usually moderate.

PRE-EMPLOYMENT REQUIREMENTS:

The requirements listed below are representative of the knowledge skill, and/or ability required to be considered for this position. 

FORMAL EDUCATION:

• AA required
• BA preferred in related area of study

EXPERIENCE:

• Requires 1 year minimum accounting work experience.

TECHNICAL PROFICIENCY:

• Requires moderate level computer knowledge and experience, has ability to use existing program software applications, create new program applications, provide staff training on program software and will perform software and/ or hardware troubleshooting.