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Form of workJob Description
POSITION INFORMATION
The Accounting Clerk performs routine accounting activities such as maintenance of the general ledger, preparation of various accounting statements and financial reports. Posts journal entries and verifies billings, invoices and checks. Assists in completing moderately complex calculations. Reconciles accounts and bank statements. Has a basic understanding of bookkeeping and accounting principles. Is proficient with spreadsheets and other software tools. Typically requires a high school diploma. Typically reports to a supervisor or Manager.
BASIC RESPONSIBILITIES
- Set up new vendor accounts and maintain vendor W-9 forms.
- Perform accounts payable functions including, but not limited to; match all accounts payable documentation, voucher approved vendor invoices, process accounts payable checks, and file accounts payable invoices.
- Charge expenses to appropriate general ledger accounts and cost centers by analyzing invoices and expense reports.
- Ensure that all invoices are properly prepared for payment. Including ensuring proper approval, purchase orders, and discounts are properly applied.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Pay vendors by monitoring discount opportunities and maximizing company cash flow; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding credit memos; issuing stop-payments.
- Research and respond to contractor inquiries regarding settlements.
- Handle vendor inquiries.
- Establish and monitor customer credit limits within company guidelines and procedures.
- Ensures customers are invoiced in a timely manner after load delivers.
- Investigates why unbilled load(s) remain and communicates with others to resolve.
- Monitor collection processes and accounts receivable aging to ensure timely customer payments, troubleshoot and resolve past due amounts.
- Communicate with company management regarding troublesome payment matters.
- Supervise and support carrier settlement processes.
- Perform other duties, tasks, or responsibilities as assigned.
QUALIFICATIONS
- High School Diploma or GED
- 1-2 years related experience and/or training in the transportation industry
- Ability work with Microsoft Windows, Word, Excel and PowerPoint.
- Higher education degree in Accounting, Business or related field is preferred or 2 years of equivalent experience in related field.
- Proficient in Microsoft Office (Word, Excel, and Outlook).
- Detail oriented and possess excellent organizational, prioritization, analytical and decision making skills and deal with confidential material professionally.
- Ability to adapt to high work volumes in a fast-paced environment by demonstrating patience, professionalism, and positivity.
- Strong keyboarding skills.
- Self-motivated and ability to multi-task and work independently.
- A team player with willingness to work on a variety of projects.
- Strong communication skills (written, listening and verbal).
- Proficient and responsive to internal and external vendor and customer communications
- Must be able to demonstrate a proactive commitment to Warren corporate values and the success of all staff.
WORKING CONDITIONS
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO STATEMENT
Warren Transport is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
