Accounting And Payroll Specialist

** Do NOT call to inquire about this position, apply via Indeed only or you will not be considered**

Accounting and Payroll Specialist

Aragón Geotechnical, Inc. is looking for an Accounting and Payroll Specialist to keep us on track, on time, and on good terms with our valued partners, clients, and employees. The Accounting and Payroll Specialist will, among other things, manage cash flow, pay vendors and suppliers, generate invoices, collect accounts receivable, and manage and maintain employee payroll.

Objectives of this role

• Support the company in optimizing its financial transactions and systems.
• Strengthen and grow relationships with clients, vendors, and suppliers through timely payments.
• Assist in streamlining and improving the accounts payable and receivable processes.
• Ensure employees are paid on time and for the hours worked.
• Exercise integrity and confidentiality in financial reporting.
• Comply with national and local financial regulations.

Responsibilities

• Manage accounts payable and receivable by:
• Reviewing invoices for appropriate documentation before payment;
• Performing invoice and general-ledger data entry;
• Reconciling credit card and bank accounts;
• Generating purchase orders when necessary;
• Obtaining and printing signatures on all checks;
• Setting up autopayment for recurring bills;
• Preparing invoices;
• Maintaining accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared;
• Performing daily cash management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting cash to the accounts receivable sub-ledger;
• Monitoring and collecting accounts receivable by contacting clients via telephone, email, and mail;
• Establishing and maintaining client, job, and task codes in QuickBooks;
• Assisting in streamlining the accounts payable and receivable processes by identifying areas for performance improvement; and
• Preparing, filing, and distributing 1099's.
• Maintain payroll by:
• Accurately processing payroll for all employees every week;
• Collecting banking information for direct deposit setup and initiating deposits on paydays;
• Preparing and submitting paper payroll checks for employees;
• Knowing of and keeping current with the taxation of salaries, benefits, and other factors;
• Collecting, verifying, and processing employee reimbursements and credit card charges;
• Submitting certified payroll reports;
• Submitting monthly benefit reports to Union trust funds;
• Submitting contributions to employee benefit funds, including healthcare and retirement plans;
• Tracking accrued payroll tax liability, monitoring deadlines, and preparing tax deposits;
• Processing and monitoring garnishment orders and other issues that impact payroll specifications;
• Maintaining and documenting all payroll records;
• Reconciling the general ledger regarding payroll transactions;
• Detecting and processing issues with uncollected payroll;
• Conducting regular payroll audits to identify and correct any discrepancies or errors and in response to Worker’s Compensation and Union audit requests; and
• Responding to employee inquiries regarding payroll issues or concerns.
• Perform other duties and assist the president as needed.

**Experience with submitting CPR's is a plus**

Required skills and qualifications

• High school diploma or equivalent
• Two years minimum experience with certified payroll
• Strong knowledge of federal and state payroll regulations
• Experience with union employers
• Experience with accounting software (QuickBooks Desktop), Microsoft Office Suite (Word, Excel, Outlook), and online platforms
• Understanding of principles of finance, accounting, and bookkeeping
• Superb time management skills and detail orientation
• Ability to maintain confidentiality of company and shareholder information
• Excellent problem-solving skills and the ability to work under pressure
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal

Preferred skills and qualifications

• Associate’s degree or equivalent
• Strong mathematical skills

Other Information

The position is hybrid, requiring at least three days a week in our office in Riverside. Hours may range from 30 to 40 hours per week.

Compensation

$_________-$__________/ hour. The compensation package offered will be based on multiple individualized factors, including a candidate's job-related knowledge, skills, and experience.

The role is classified as non-exempt.

Benefits and Perks*

We offer a competitive benefits program, including:

• Medical and Dental plans
• Simple IRA plan with company contribution
• Paid vacation and sick time

*Eligibility for these benefits is subject to generally applicable requirements and conditions.

We’re an equal-opportunity employer. All applicants will be considered for employment without considering race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or other protected classifications under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

Job Type: Full-time

Pay: $20.00 - $40.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work setting:

• Hybrid work
• Office

Work Location: Hybrid remote in Riverside, CA 92504