Account Payable Specialist

The Accounts Payable Specialist provides financial administrative support to the organization. This position will be accountable for processes and workflow which lead to the timely payment of Powerhouse vendors resulting in timely and accurate invoices to our clients. Workflow will include accurate accounts payable process, reconciliations, and vendor communications for all service vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Processing of vendor invoices while ensuring accuracy. Including but not limited to verification of appropriate authorization documents, match purchase orders and work order requirements and verification of time of site.
• Proactively identify and adhere to client billing requirements for each assigned project.
• Enter invoice details into the work order system of Atlas accurately and in a timely manner.
• Reconcile payment discrepancies and resolve issues with vendors.
• Available through Zoom phone for vendor incoming calls.
• Monitor the Accounts Payable Outlook inbox for timely responses.
• Communicating with vendors, clients, and other departments to resolve issues and provide clarification.
• Handle vendor inquiries via phone and email regarding invoices, payments, and account discrepancies.
• Maintains thorough and accurate records for assigned accounts payable vendors.
• Understanding of the taxation of the project/contract to ensure accurate vendor payments.
• Performing other administrative duties as assigned by AP Manager and/or Department Head
• Investigating and resolving problems associated with processing invoices and payments.
• Ensuring correct and accurate vendor information in Work order system and ERP system of GP for payment
• Working closely with vendor support team ensuring accurate vendor profiles
• Assist in month-end closing activities related to accounts payable.
Requirements
EDUCATION, EXPERIENCE and TRAINING:
2 years of relevant work experience required. Experience with the construction, facility maintenance industry accounting preferred.
COMPUTER SKILLS:
Proficient in Microsoft Office Applications
Intermediate to Advanced Excel skills required.
Great Plains software experience preferred.
Proficiency in data entry and financial systems.
Equal Opportunity Employer/Disability/Veterans