Virtual Executive Assistant To Founders

Company Overview

Illuminated is a full-service digital agency based in Des Moines, Iowa. We help driven, strategy-seeking business owners attract, engage, close, and keep more ideal clients through messaging, branding, marketing, RevOps, websites, and apps so they can sell with ease and bring their vision to life.

We’re a fast-growing agency looking for a driven, part-time Virtual Executive Assistant to join our team and support our founders, DJ and Katelyn Soults.

At Illuminated, we live by our core values:

• Lead with Strategy
• Guide Others
• Own the Details
• Innovate Every Day
• Pour into People
• Experts Only

Learn more about what we do here: https://www.illuminatedagency.com

If you’re a highly organized administrative professional with experience supporting small business owners or business leaders, read on to learn more about this opportunity.

Position Overview

This is a remote, part-time role reporting to our CEO. This role is open to anyone living in the United States.

The part-time Virtual Executive Assistant role will start at 15-20 hours per week, with growth opportunities available for more hours. This role may have occasional (flexible) need for additional hours on an as-needed basis.

While this role has a flexible work schedule, a successful candidate will be able to participate on a daily basis, Monday through Friday, with the majority of work performed during business hours between 9 am and 5 pm Central Time.

Mission

The mission of the Virtual Executive Assistant is to be the right-hand person to both of Illuminated’s founders.

This person will be a key asset to the organization by:

• Proactively organizing administrative details and managing schedules for the founders
• Communicating with Illuminated’s prospective and active clients
• Supporting miscellaneous projects for internal (such as project management and operations) and client needs

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on founders’ and company needs. The most important responsibility of the Virtual Executive Assistant is to ensure administrative tasks and projects are completed with a high level of accuracy, efficiency, confidentiality, flexibility, and positivity in order to support the initiatives of the founders.

Responsibilities

The Virtual Executive Assistant will have the following primary responsibilities:

• Communicating on founders’ behalf both internally and externally
• Email management to organize and maintain founders’ inboxes
• Calendar management and scheduling (both personally and professionally)
• Meeting support including preparing agendas, taking notes, and communicating action items
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, researching projects, coordinating travel, ordering gifts/flowers, etc.

Proficiencies

Quality Communication

The EA must be an excellent communicator with a high degree of professionalism, in both written and oral forms. This involves proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly in writing and orally. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include virtual video calls, Slack messages, ClickUp tasks and comments, and/or email.

High Level of Discretion

Since our EA will regularly work with confidential information, discretion and sensitivity regarding confidential information is a must.

Anticipating Needs

As a part of our commitment to enabling our founders to serve our company and clients at the top of their game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leaders, clearing the path for them to make their greatest contribution.

Affinity for Technology

Our Executive Assistant will be technologically savvy and not intimidated by learning new systems and software. Proficiency in the following tech platforms is ideal:

• Slack
• Zoom
• Google Workspace
• ClickUp
• Loom
• HubSpot

Requirements

Education: Bachelor’s degree preferred

Experience: 4+ years supporting small business owners, business executives, or similar

Compensation

Job Type: Independent Contractor, Part Time (15-20 hours / week), Hourly, 100% Virtual

Salary Range: $25 - $35 / hour, depending on experience

Application Instructions

To apply, email with the subject line (Your next Virtual Executive Assistant) and include the following:

• Cover letter and PDF of your resume
• In the body of your email, tell us how you heard about this position
• StrengthsFinder / CliftonStrengths Top–5 Strengths Report (optional)
• Kolbe A Index Assessment (optional)

Applicants who do not follow these instructions will not be considered for the position.

Job Type: Contract

Pay: $25.00 - $35.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• No nights
• No weekends

Education:

• Bachelor's (Required)

Experience:

• Executive / Virtual / Administrative Assistant: 4 years (Preferred)

Work Location: Remote