Virtual Executive Assistant

Join a dynamic and dedicated team of professionals at Capitol Advisors on Technology (CAT), a firm established in 2003. CAT develops strategic science and technology partnerships and provides critical management and technology support that helps its clients excel. CAT’s core values guide employees and help create an inclusive and productive work environment.

The primary purpose of this position is to provide Executive Administrative support to CAT's executive The Executive Administrative Assistant will spend about 75% of their time supporting the President (i.e. formatting and proofreading documents; setting up and maintaining files, monitoring projects, recording meeting notes, etc.). The other 25% of their time will be spent working with other members of the leadership team and supporting other functional areas (i.e. researching topics, assisting with company-wide initiatives, etc.)

This is a part-time, non-exempt position, and generally requires 5-20 hours per week.

Essential Duties and Responsibilities:

The Virtual Executive Administrative Assistant position’s responsibilities include but are not limited to:

• Supporting the President by responding promptly to requests, staying abreast of events, as well as proactively coordinating, implementing, and monitoring projects;
• Drafting and preparing corporate documents, reports, presentations, white papers, memos, letters, faxes and forms;
• Organizing and scheduling appointments; Planning meetings and taking detailed minutes.
• Making travel arrangements; Maintaining contact lists;
• Coordinating executive communications, including taking calls, responding to emails, and interfacing with clients;
• Acting as the point of contact for internal and external clients;
• Collaborating with Managers on projects and to handle requests and queries from the President;
• Maintaining appropriate filing systems;
• Upholding a strict level of confidentiality & always representing the firm in a responsible and professional manner

Minimum Qualifications (Knowledge, Skills, and Abilities)

The successful candidate must

• Hold a High School Diploma or equivalent GED;
• 5 years minimum experience supporting C-Suite executives;
• Have previous experience working with and understanding government contracts;
• Demonstrate the ability to communicate effectively in English, both orally and in writing;
• Excellent time management skills and the ability to multi-task and prioritize work in a fast-paced organization, and respond in a timely way to ad-hoc requests;
• Strong organizational, project management, and problem-solving skills, including the ability to independently research topics;
• Demonstrated proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel; understanding of Office 365/OneDrive preferable;
• Exceptional interpersonal skills; Friendly and professional demeanor;
• Knowledge of office management systems and procedures;
• Ability to analyze and make suggestions for revising operating practices to improve efficiency.