Virtual Assistant For Real Estate Executive Assistant

We are seeking a highly organized and proactive Virtual Assistant to support the Executive Assistant to a Real Estate Agent. This role requires exceptional multitasking abilities, strong communication skills, and proficiency in various software and platforms relevant to the Real Estate industry. The successful candidate will be responsible for assisting with marketing efforts, managing client information, scheduling vendors, and providing support for various administrative tasks.

Responsibilities:

1. Marketing Support: • Utilize platforms such as Canva, Instagram, YouTube, and Mailchimp to create and distribute marketing materials.

2. Client Information Management: • Maintain accurate and up-to-date client databases using systems like Follow Up Boss, Homebot, and Google Business. • Data entry and CRM.

3. Vendor Scheduling: • Coordinate and schedule vendors such as roofers, painters ect. Ensure vendors are scheduled promptly and that appointments are synchronized with owners, rentors and the requester.

4. Follow-up on Appointments: • Communicate with realtors to follow up on recent property showings in a timely manner (12-24 hours after showing by email and text). Provide feedback to the Executive Assistant.

5. Real Estate Research: • Conduct local area research to gather relevant market data and insights (information to be used for web site and blog). • Assist with other projects as they come up

Requirements:

1. Proficiency in relevant software and platforms including Dotloop, Flex MLS, ShowingTime, Canva, Instagram, Google Business, Excel, Mailchimp, Zillow, Realtor.com, Follow Up Boss, Homebot, Eventbrite, and YouTube.

2. Strong organizational skills with the ability to manage multiple tasks simultaneously.

3. Excellent communication skills, both written and verbal.

4. Attention to detail and accuracy in data management.

5. Proactive problem-solving abilities and a willingness to take initiative.

6. Previous experience in Real Estate administration or related field is preferred but not required.

This is a remote position offering flexible hours (4hrs per day), but availability during standard business hours may be required for certain tasks. The ideal candidate will be self-motivated, adaptable, and eager to contribute to the success of the Real Estate team.

Job Type: Part-time

Pay: $10.00 per hour

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Remote