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Form of work
SalaryThe Utah Department of Transportation (UDOT) is actively seeking a qualified individual with strong team coordination skills to assume the role of Chief Administrative Office Coordinator (Agency Information Security Officer I). The individual in this job coordinates agency efforts to protect and advance information privacy, data security, policy compliance, fees and records request denials, information access appeals, vulnerability risk assessments, education, and training.
Principle Duties:
Principle Duties:
The Chief Administrative Office Coordinator is tasked with supporting information security, privacy initiatives, and ensuring compliance with Utah's Government Records Access and Management Act (GRAMA). This position performs a variety of security and privacy-related tasks, collaborates with team members to safeguard sensitive information, and support the Role of the Agency's Chief Administrative Officer (CAO).
Example of TasksAssist in implementing and maintaining privacy and information security policies/procedures in accordance with state regulations.
- Coordinate privacy assessments and vulnerabilities risk assessments.
- Track privacy incidents/breaches and assist in incident response activities.
- Develop visual analytics to show information security risks.
- Assist in tracking security and privacy training at UDOT.
- Coordinate for CAO review/signatures on record schedules/series updates.
- Coordinate CAO agency review of fee waiver or denial of records requests.
- Coordinate with GRAMA coordinator when records/fee denials are expected.
- Develop, standardize, and prepare appeal-related briefings for CAO's review.
- Coordinate legal counsel hearings and appeals as needed regarding GRAMA.
- Coordinate Records Management Committee approval requests.
- Coordinate calendars and schedule appointments relating to appeals activities, or record schedule/series approvals.
- Monitor and track appeal-related touchpoints and milestone activities.
- Summarize, log, and track end-point outcomes of appeal processes.
- Schedule security, privacy, and record reviews in accordance with retention schedules and/or appeals process protocols.
The Ideal Candidate
The ideal candidate will have:
Qualifying work experience related to the coordination of data security, information privacy, and administrative compliance.- Strong technical understanding of information privacy and the ability to review and write technical documents.
- Maintain confidentiality in all matters pertaining to information requests, data reviews, GRAMA appeals, and agency reviews actions.
- Ensure compliance with state, federal, and agency standards regarding policies and guidelines.
- Experience coordinating investigations into allegations of inappropriate activities, data breaches, or inappropriate records requests.
- Experience with records management, retrieval, and disposal.
- Appropriate certifications or ability to obtain appropriate certifications within the first 6 months of employment.
Supplemental Information
Here is some
- This is a new position to UDOT. It is currently classified as the Agency Information Security Officer I but there is an effort to create a new job classification called Agency Privacy Officer I to better fit the actual job. Once created, this position will likely be reclassified to the new classification. There will be no other impacts to the position when that happens.
- Working Conditions - Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Physical Requirements - Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Employee may be reassigned to a different location as deemed necessary by the Region Director/Division Leader.
Why Should You Join Our Team?
The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, “Enhance quality of life through transportation.” We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want - and we make sure they can do it safely.
You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you'll be a great fit.
Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance.
The Agency
UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.
