Third-Party Billing Specialist, Veteran Benefits

University of Colorado Denver | Anschutz Medical Campus

Department: Bursar Office - Financial Services

Job Title:  Third Party Billing Specialist - Veterans Benefits

Position #817914 - Requisition #32027

Job Summary:

The Bursar's Office of CU Denver | Anschutz Medical Campus supports the academic and administrative mission of the institution and is responsible for ensuring the effective and accurate administration of all student accounts receivable and student payments, to include billing, collections, 3rd party sponsor billing, accounting of tuition, student fees, and various auxiliary charges. The Bursar's office is also responsible for processing departmental cash receipts and oversight of all federal and institutional loans, including related reporting and collection activities. 

This position will administer billing for the Bursar Office third party contracts by overseeing new and existing sponsored program agreements related to Veteran Affairs (VA) Education Benefits to determine billing requirements for entry into the PeopleSoft student accounts. This position also ensures that sponsorships received are properly applied in PeopleSoft by reconciling the accounts receivable and sponsor programs. Personnel in this position completes monthly and quarterly billing of contracts, mails invoices to sponsors, prepares accounts receivable aging reports and analyzes inconsistencies, conducts the reconciliation of accounts receivable to the general ledger in PeopleSoft, and completes follow-up on past due accounts, and perform other duties as assigned. This position serves as a V.A. Certifying Official, authorized to sign and submit Department of Veterans Affairs documents verifying a Veteran's enrollment, change in status, receipt of advance payment, and any other circumstances that affect the amount or duration of education assistance benefits.

We are looking for someone with...

• Positive energy, motivation, vision, and a desire for continuous learning.
• A strategic mind-set and forward-thinking.
• A belief that strong relationships are key to success.
• A can-do attitude.
• A focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

Key Responsibilities:

• Maintain and oversee all Chapter 33 Post 9/11 GI Bill processing including but not limited to payment reconciliation, maintenance of student accounts within CU-SIS to reflect estimated payments, and research any payment issues that do not meet the estimated credit placed on student accounts.
• Maintain and oversee all Chapter 31 VR&E processing, including but not limited to payment reconciliation, maintenance of student accounts within CU-SIS to reflect estimated payments and research any payment issues that do not meet the estimated credit placed on student accounts.
• Perform or be backup for the Billing Specialist for all third-party corporate accounts in CU-SIS and other SFS duties as assigned.
• Maintain knowledge of federal and state legislation, rules, regulations, policies, procedures, and benefits to ensure compliance with regulations governing veteran student benefits.
• Work closely with the Veteran Military Student Affairs (VMSS) Office to ensure accurate information is given to students and certifications are complete.

Work Location:

This position is eligible for a hybrid work environment. The work schedule will be based around core working hours in Colorado Mountain Time, Monday - Friday.

Why Join Us:

We are seeking an energetic, positive, and forward-thinking individual to join our team. We are a fast-paced, deadline driven, and customer service focused office and are always looking for new ideas. A successful candidate for this position will be willing to be involved in visioning and implementing best practices, all while consistently providing support to our department partners and students. 

The Bursar Office has an exceptional track record when it comes to employee satisfaction. Our team is very diverse and often described as friendly, supportive, and resourceful.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.
• One (1) year of professional-level experience including but not limited to accounting, bookkeeping, budget management, student financial services/bursar, student accounts, financial aid or related financial experience.
• One (1) or more years work experience with Veterans Administration (VA) education benefits to include Chapter 33 Post 9/11 GI Bill education benefits and/or Chapter 31 VR&E benefits.

*Experience can be gained simultaneously. Applicants must meet minimum qualifications at the time of hire.

Senior Level:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.
• Two (2) years of professional-level experience including but not limited to accounting, bookkeeping, budget management, student financial services/bursar, student accounts, financial aid or related financial experience.
• One (1) or more years work experience with Veterans Administration (VA) education benefits to include Chapter 33 Post 9/11 GI Bill education benefits and/or Chapter 31 VR&E benefits.

*Experience can be gained simultaneously. Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Designation as a Veterans Administration School Certifying Official. 
• Prior experience at a higher education institution or State of Colorado Agency.
• Prior experience working with veterans, active duty and their family members.
• Experience with Microsoft Excel.
• Accounting or bookkeeping experience.

Knowledge, Skills, and Abilities:

• Detailed working knowledge of the University of Colorado's Accounting System.
• Able to work independently and identify patterns in financial data. Keep management informed of items where administrative policy may need to be modified or implemented to provide adequate controls, to assure compliance with audit standards.
• Able to use standard query tools in a data warehouse environment to support reconciliation activities as well as to provide ad-hoc reports required by management.
• Knowledge of Veterans Administration (VA) regulations concerning Chapter 31 and Chapter 33 Post 9/11 GI Bill benefits
• Ability to plan, organize and meet deadlines, work under pressure, and organize multiple projects or tasks.
• Attention to detail and analytical skills.
• Ability to communicate effectively both in writing and orally to staff, students, and senior administration.
• Strong professional, communication, interpersonal and human relations skills.
• Experience with highly automated financial management systems and the processing required to work within these systems.
• Knowledge of Generally Accepted Accounting principals
• Knowledge of higher education billing and receivables systems, such as Oracle's Campus Solutions product (CU-SIS)
• Knowledge of U.S. Department of Education regulations
• Demonstrate experience working with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
• Outstanding interpersonal customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to follow standard written procedures in order to perform job duties.
• Problem-Solving and analytical skills in financial reconciliations.
• Ability to prioritize tasks to meet deadlines.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number, and email address.

Questions should be directed to: Sara Kenney, sara.kenney@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by January 3, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as: 

Intermediate Level: $46,007 - $60,828

Senior Level: $49,737 - $65,000

The abovehiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. 

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.