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Form of workJob Title: The Executive Office and Board Liason
Job Highlights
Provide executive support to the General Director & CEO by organizing large-scale detailed projects and aiding with strategic thinking with regards to Board relationship building. Works in collaboration with the Chief of Staff to provide high-level strategic and administrative support to the General Director & CEO, as well as organizing resources and establishing priorities. Enhance the General Director & CEO's effectiveness by providing collaborative, and at times confidential, project support. Facilitate an inspired and exceptional Board experience by providing superior leadership and expertise in nonprofit management and governance, as well as providing accurate, timely, and effective communications and materials to foster a well-informed, educated, and engaged organization.
Join Us!
We are looking for talented, passionate, dedicated people who are eager to make contributions to our
community and our mission.
Concerned you do not meet every single requirement listed? Apply! We know that some people are less likely to apply for a job if they don't think they meet 100% of the requirements. At HGO, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this position but your experience doesn't align perfectly, we encourage you to apply! You may be just the right candidate for this position or another role at HGO.
About the Houston Grand Opera
The mission of HGO is to enrich our diverse community through the art of opera. We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice. HGO has received a Tony Award, two Grammy Awards, and three Emmy Awards - we are the only opera company in the world to win all three honors.
Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand.
We are passionate about building and sustaining an inclusive and equitable working environment for all company members. We believe every team member enriches our diversity by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.
Compensation and Benefits
The starting salary for a candidate who meets the minimum requirements of the position is $50,000.00. We offer robust benefits to full-time employees, including:
Comprehensive and affordable health benefits, including medical, dental, and vision insurance; a high-deductible healthcare plan with an employer funded health savings account; a flexible savings account; an employee assistance program; and employer-paid life, short term disability and long-term disability insurance
Generous paid time off including vacation, wellness, parental leave, and scheduled and flexible holidays
403b retirement plan with employer match
Flexible work schedule
Hybrid work environment
Professional development fund and opportunities
Discounted parking in the Theater District garage and nearby lots plus easy access to Metro transportation
Free tickets to our mainstage and community productions and events
Key Responsibilities
Serve as the director for all governance activities including, but not limited to:
Liaising with Board officers, Committee Chairs, Board members, Committees
Providing and sharing information and scheduling for all governance meetings
Managing the process of ensuring governance meeting logistics such as securing meeting space, set up, coordination of meals, handouts, etc.
Advising staff liaisons regarding Committee issues, strategy, and proper governance procedures
Assisting the General Director & CEO and Chairman of the Board with recruitment, development, and orientation of current and future Board and Committee members
Serving as Assistant Secretary for HGO and HGO Endowment and serve as a liaison to the General Counsel on By Laws, Resolutions, and policy recommendations
Maintaining an archive of all corporate records
Maintaining and updating the organization's governance framework and monitor compliance accordingly
Managing distribution, and collection of annual Conflict of Interest Policy
Manage governance communications functions including but not limited to:
Ensuring urgent and priority correspondence and matters are communicated in a timely and effective manner to various constituents including Board, committee members and others as required.
Promoting the department by professionally representing the Office of the General Director and HGO internally and externally
Keeping the OGD fully apprised of all communications, activities, and matters vital to the success and well-being of the organization
In collaboration with Chief of Staff, provide information and support as appropriate for executing and managing key business processes and activities including but not limited to:
Preparing and organizing reports, correspondence, presentations, minutes, and other documents
Anticipating conflicting priorities and keeping balance to ensure key projects, deliverables, and priorities meet deadlines
Supporting the General Director & CEO as a key liaison for strategic governance relationship management and communications at meetings, conference calls, and interviews as required
In collaboration with Chief of Staff, coordinate the implementation of the organization's Strategic Plan and assist in tracking progress towards achieving key goals and benchmarks
Interact as required with various members of the HGO Leadership, Board members, committee members, General Directors and representatives of other opera companies nationally and internationally, Houston-area arts leaders, and local government officials; engage with all on matters of strategic importance
Support and foster positive company morale by coordinating OGD department hosted company-wide activities and events
Act as a role model for Executive Assistant and colleagues within the organization by behaving in a professional manner at all times and ensuring high customer satisfaction for all who have dealings with the OGD department.
Exercise judgment and assess risk when dealing with communications into and out of the organization, identifying and alerting the General Director & CEO as appropriate when high risk topics and issues arise;
Generally, work to foster and develop effective working relationships;
Develop policies and procedures in own work function with an impact on the wider organization, as required.
Additional duties as assigned.
Qualifications
Bachelor's degree and three to five years of progressively more responsible experience in administrative roles including work that requires managing multiple priorities for different constituencies, meeting deadlines, and comprehensive meeting planning, or 5+ years of such experience required. Previous governance experience strongly preferred. Demonstrated ability to organize large-scale, detailed projects. Excellent and demonstrated writing skills. Computer literacy in Word, Excel, and PowerPoint, with some experience in database management. Must be available for some evening and weekend work.
Other Skills and Abilities
This position requires excellent interpersonal, verbal, and written communication and listening skills-maintaining confidentiality. Familiarity with opera is a plus but optional. An active curiosity and willingness to learn is a plus.
Physical Demands
The physical demands described here are representative of those we consider important for an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to stand and walk for long periods of time during events, lift up to 25 pounds at times, and be able to work a variety of hours in order to accommodate events.
Equal Opportunity
Houston Grand Opera is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at HGO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by federal, state, or local laws or regulations. HGO will not tolerate discrimination or harassment based on any of these characteristics. HGO encourages applicants of all ages.
