Sub Agreement Administrator (Cybhi)

Heluna Health invites applications for a Sub agreement Administrator position to support the California Department of Health Care Services' Children and Youth Behavioral Health Initiative (CYBHI). CYBHI is a two-year, multi-department package of investments that reimagines the systems that support behavioral health (BH) and wellness for all California's children, youth, and their families.
Under the direction of the CYBHI - Project Manager, the Sub agreement Administrator (SA) is responsible for the entire lifecycle of the Sub agreement, including assembling Sub agreements, verifying onboarding/vendor documents, managing the vendor set-up process, overseeing the execution of Sub agreements and managing the amendment process.
This is a temporary, grant-funded, full-time, benefited position. This role will be primarily onsite at fixed, mobile, and designated site operations. Remote work may be required for this program.
ESSENTIAL FUNCTIONS
The Subcontract Administrator will be responsible for all tasks required to issue a Sub agreement. This will include, but not limited to:

• Work closely with CYBHI Project Management to oversee and monitor Sub agreements and all deliverables assigned.
• Attend team and project meetings as necessary.
• Compile all vendor documentation needed for subagreement execution including organization documents, banking information and certificates of insurance.
• Maintain organized files to ensure a smooth onboarding process for grantees.
• Prepare, organize, and maintain subcontract files in preparation for any program audits.
• Remain current in regulations and best practices.
• Closeout subagreement activities.
• Assist with ongoing improvement of the subagreement process, including developing tools and resources to support compliance.
• Prepare notes, checklists, determinations, reports and other documents for monitoring and reporting activities, as required, to ensure compliance with funding or other applicable regulations, or as directed.
• Liaise within a complex stakeholder matrix to ensure timely execution of subagreements, amendments, issues and disputes.

Customer Service and Outreach:
Provide outstanding customer service through cultivation of enduring relationships with all external and internal customers, as well as solution-focused client assistance.
Team Direction Responsibilities:

• Directly responsible for the smooth and professional functioning of program Sub agreements.
• Assists in identification, development and implementation of new streamlined policies and processes and assures compliance with all contracts and laws.

JOB QUALIFICATIONS

• Excellent communication skills, both oral and written.
• Ability to work both independently and cooperatively.
• Working knowledge of Microsoft Office applications. Experience with Monday.com preferred.

Education/Experience
Bachelor's degree from a four-year college or university or three to four years related experience and/or training. Experience with State Contracts or Grants s highly desirable.
Certificates/Licenses/Clearances
Possess a valid Class C California Driver's License and provide proof of automobile insurance -OR- the ability to utilize an alternate method of transportation when needed to carry out job-related essential functions. CPCM, CFCM, or CCCM or equivalent highly desirable.
Other Skills, Knowledge, and Abilities

• Must be able to travel up to 10% of the time
• Knowledge of federal regulations
• Excellent verbal and written communication
• Strong organizational skills
• Ability to work independently
• Strong time management skills
• Proficient using Microsoft Office suite and other applications
• Ability to meet deadlines, multi-task, effectively delegate and work under pressure.
• Requires flexibility in scheduling (Monday through Friday) and work hours including the ability to attend early morning and after hours meetings.
• Excellent interpersonal and communication skills required.
• Experience in and understanding of public health preferred.
• A positive, high energy, warm, friendly, self-motivated style is highly desirable.

PHYSICAL DEMANDS

• Stand Frequently
• Walk Frequently
• Sit Frequently
• Handling / Fingering Occasionally
• Reach Outward Occasionally
• Reach Above Shoulder Occasionally
• Climb, Crawl, Kneel, Bend Occasionally
• Lift / Carry Occasionally - Up to 50 lbs
• Push/Pull Occasionally - Up to 50 lbs
• See Constantly
• Taste/ Smell Not Applicable

KEY
Not Applicable Not required for essential functions
Occasionally (0 - 2 hrs/day)
Frequently (2 - 5 hrs/day)
Constantly (5+ hrs/day)
WORK ENVIRONMENT
General Office Setting, Indoors Temperature Controlled
EEOC STATEMENT
It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)