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From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you're never far away from our services. Working from 118 offices in 50 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Turner & Townsend is looking for a Office Administrator to provide support for our Seattle Construction Management team.
The Office Administrator will organize, coordinate executive outreach and external relations efforts, and oversee special projects. They will have the ability to work independently and must be able to work under pressure in a fast paced environment and handle a variety of activities.
The team is growing quickly and has many pressures resulting from this growth. This role is essential to ensuring they can continue to guide their teams to continued success.
Key Objectives:
- Establish/continue and maintain streamlined processes to maximize efficiency, increase productivity, and free up the Executive’s time to focus on Management of Projects.
- Anticipate needs, pre-empt and resolve issues and prioritize tasks to proactively assist the Executive in managing their workload and meeting key objectives and responsibilities.
- Get to know the teams and vendors to build positive relationships.
Contract Administrator Responsibilities:
- To do list. Keep and maintain a prioritized and current action item list for daily review with Executives.
- Expenses entry, approvals and tracking.
- Calendar management. Schedule and accept meetings, conference calls, 1 on 1’s, incorporate travel time.
- Plan, coordinate and schedule staff meetings, team building events, visits from other staff and executives, lunches, dinners and off-site meetings.
- Travel coordination. Flights, car rentals, car services, hotels, travel reward programs, TSA pre-check.
- Correspondence, presentations, reports, meeting agendas, meeting minutes, templates, filing.
- File and folder management, document control, periodic ordering of plans for projects.
- Mail, sending/receiving packages, FedEx, UPS, printing, business cards.
- Track and manage all vendor onboarding.
- Vendor Management.
- In office 5 days per week and keep up the office in good working order
Qualifications
- 5+ years of relevant experience.
- Strong problem solving skills coupled with a creative, positive, can-do attitude.
- Excellent people and communication skills, both internal and external.
- Independence and self-motivation.
- Prioritization, organization, time management and follow through skills.
- Computer, software and technology familiarity and aptitude.
- Written and verbal communication skills, accuracy and attention to detail.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Google Suite of Applications Including Drive.
- Great with spreadsheets, formulas and numbers.
Additional Information
The salary range for this full-time role is $65K-$100K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.
- On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
All your information will be kept confidential according to EEO guidelines.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
