Sr. Administrative Assistant

Supports the Executive Director of Human Resources & Administrative Services (EDHRAS) performing standard and non-standard clerical and administrative duties at a high level of discretion, resourcefulness and collaboration. This is a dynamic position that requires multi-tasking, prioritization and strong attention to detail. The ideal candidate will have excellent communication skills, the ability to handle sensitive information with confidentiality, and a quick thinker who is flexible and able to adapt to changing demands and priorities. Also supports the HR and administrative team by performing day-to-day operational functions.

JOB DUTIES

• Manages administrative and logistical affairs for the EDHRAS; effectively triages, organizes, prepares meeting documentation, gathers needed data and information, tracks deadlines, and carries out administrative support needs.
• Processes invoices, expense reimbursements and reconciliation of business credit cards.
• Assists EDHRAS with various meeting presentations.
• Coordinates virtual and in-person meeting logistics and communication, equipment, refreshments, meeting documentation (e.g., schedules, communication, meeting materials, tech set up, refreshments, minutes, etc.).
• Supports various HR functions, such as employment verification, recognition programs (Service Awards, Retirement Awards, Bereavement Memoriam), department timesheet submittals, HR Service Center coverage, mail distribution and special projects.
• Regularly works with highly confidential and sensitive information such as compensation, performance issues, legal matters, etc. and partners with leadership and administrative staff from various departments.
• Builds relationships and collaborates with peers and others to achieve departmental and company initiative and objectives.
• Develops and recommends standard office procedures and systems; ensures smooth office operations.

REQUIREMENTS

• Bachelor’s Degree or equivalent experience.
• 3 years of experience in administrative leadership support.
• Excellent communication, interpersonal, multi-tasking and Microsoft Office/Outlook skills.
• Clerical experience in healthcare or HR, highly desirable.

Compensation commensurate with qualifications.

Our market-leading benefit package includes: 100% employer paid comprehensive family medical and dental insurance, robust retirement programs (pension + profit-sharing/401k plan, post-retirement medical & life insurance), paid time off, extended sick leave, 11 holidays, life insurance, identity theft protection, employee assistance program, other paid leaves and optional insurance offerings.

For further consideration, please apply directly at https://hawaii.permanente.org/

HPMG is committed to cultivating a culture of diversity and preserving an inclusive environment for all physicians and employees. We are an equal opportunity employer and VEVRAA federal contractor.

Job Type: Full-time

Pay: From $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person