Administrative Assistant - Waikiki

Work Hours: 7AM to 3PM (Monday to Friday)
Location: Eaton Square, Waikiki
Full Time Job
We are actively seeking a skilled and proactive Administrative Assistant to join our dynamic team. This role plays a vital part in managing various administrative and financial functions for the company, ensuring the smooth operation of our office environment. If you possess excellent administrative, financial, and communication skills, along with a strong work ethic, we invite you to apply and become a valuable member of our team.
Primary Duties:

1. Accounts Receivables and Accounts Payables Management:
   
   • Utilize tools such as Intacct, Expensify, Excel, Slack, and Google Suites to manage financial transactions.
2. Payroll Management:
   
   • Coordinate bi-weekly payroll processing in collaboration with the company's payroll partner, ProService, and Time & Attendance using Nowsta as the software.
3. Invoicing:
   
   • Manage weekly invoicing using Excel to ensure timely billing and payment processing.
4. Budget Management:
   
   • Create and maintain operating expense budgets for the company.
5. Financial Reporting:
   
   • Present financial updates at the weekly Executive Committee meeting and monthly Profit & Loss (P&L) meeting.
6. Office Management:
   
   • Order office supplies and handle troubleshooting of office-related issues (e.g., air conditioning, lights with vendors).
7. Human Resources Support:
   
   • Assist in onboarding and offboarding part-time and full-time team members.
   • Answer emails and phone calls daily.
8. Schedule Management:
   
   • Manage the schedules of the company's owners, ensuring efficient coordination of their appointments and commitments.

Requirements:

1. Administrative and Financial Skills:
   
   • Demonstrated excellence in administrative and financial tasks.
2. Communication Skills:
   
   • Excellent English language skills, both written and verbal.
3. Proactive and Troubleshooting Abilities:
   
   • Proven ability to proactively identify and resolve issues.

If you are ready to contribute your expertise to a growing and dynamic team, apply now and be a key player in our success.