Special Events Coordinator

Our client, a non-profit organization located San Antonio, TX is searching for Events Coordinator for an Immediate start!

Summary:

The primary responsibility of the Fundraising & Special Events Coordinator is to assist with the planning, production, and execution of fundraising and events. The events Coordinator will work with community committee members, staff, and other stakeholders to plan and execute projects and events with fundraising and donor development goals and outcomes.

Position Responsibilities:

 Create event in database and manage donor data, event auctions, and other event tracking tasks.

 Process ticket payment and sponsorships online using online fundraising platform.

 Reconcile event data with Director of Fundraising and Special Events, Development Coordinator, and Finance project manager.

 Assist in securing interesting and unique in-kind auction items.

 Coordinate and manage operation of both live, super silent, silent, and/or virtual auctions for all events.

 Manage back end of auctions including item entry, packaging, capturing fair market value, event presentation, and package delivery post event.

 Support committees for events. Collaborate to develop goals and objectives for committees and events, facilitate and prepare for meetings, and provide support to Director of Events and Fundraising and committees.  

Work closely with and negotiate with external vendors to coordinate goods and services for Special Events.  

 Manage relationships and bidding process under supervision of Director to ensure the best service and most efficient cost for goods and services.

Assist Director of Fundraising & Special Events to create and adhere to project budgets and timelines for Special Events.

 Work with Development Coordinator to track and collect funds raised for Special Events, monitor progress of registration, ticket sales and income goals and adjust plans as appropriate.

 Secure financial resources for Special Events by soliciting underwriting / sponsorships.

 Support event from pre-event preparation to set up to tear down often lasting 12-16 hours in one day.

Manage event marketing materials and signage needed for events.

 Generate reports pre/post event including but not limited to status updates of donors, board members, volunteers, Special Events, and others as requested.

 Write, send and maintain copies of thank you letters to donors, sponsors, VIPs.

 Serve as a liaison for event volunteers, agency consultants, on-site logistics and coordination.

 Must be sensitive to the service population's cultural and socioeconomic characteristics.

 Must complete all required professional development assigned in a timely manner. 

Minimum Qualifications:

Education: bachelor’s degree in hospitality, Communications, or business-related field preferred but not required. 

If you have 3+ years as a Events Coordinator strong attention to detail, great communication skills and strong computer skills this position is for you! Don't wait this position will be filled quickly.

Fundraising campaigns, Fundraising, Fundraising plans, Fundraising strategies, Fundraising Database, Event Coordination, Event Correlation, Campaign Planning, Conference Planning, Event Planning, Microsoft Excel, Excel Formulas, MS Word, Maintain Vendor Files, Manage Vendor Relationships, Donor Management, Donor retention, Individual Donors, MS Office