Special Events Assistant

We are seeking a Special Events Assistant who manages private events at the George Peabody Library and Evergreen Museum including overseeing proper load-in operations during the set-up of an event to the final break down and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the central Private Events office team to provide an outstanding client experience and is expected to work weekends and evenings.
Specific Duties & Responsibilities

• Supervises the set up, and or movement of all furniture and equipment, ensuring no damage to the property.
• Supervises all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during private events.
• Train and supervise student staff who assist with events.
• Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
• Makes notes to event file and fills out an event report at the end of the evening.
• Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event. Files incident reports when necessary.
• Acts as a liaison between the security staff and the guests.
• Lead venue tours for prospective clients.
• Must present well for any potential clients and or visitors stopping by the evening of an event set up.
• Ensures adherence to all University policies and safety standards.
• After initial training by the Private Events Office, position will work independently.
• Candidate must be available to work a minimum of 4 evening and weekend events a month from April 1st through December 31st. Candidate is also expected to be available for weekday daytime and evening events at Evergreen as needed.
• The candidate is subject to both internal and external environmental conditions. Activities occur inside and outside including in inclement weather.

Physical Requirements

• Ability to remain in a stationary position for sustained periods of time.

• Ability to frequently moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Ability to frequently ascend or descend stairs, ramps, ladders, and the like both within building structures and outside property is required.
• Ability to occasionally move equipment weighing up to 30 pounds is required.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Six months related experience.
• Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
• Due to the presence of alcohol, candidate must be at least 21 years of age.

Classified Title: Special Events Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: Min $15.50 - Max $25.00 HRLY ($20.86 HRLY targeted; Commensurate with experience)
Employee group: Casual / On Call
Schedule: Mostly Evenings and Weekends, 6-12 Hour Shifts
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: Private Events
Personnel area: Libraries
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Homewood Campus