Senior Level Administrative Assistant

Senior Level Administrative Assistant – Construction

Job Summary

A commercial construction company is seeking a full-time Sr. Administrative Assistant to provide functional support to the Sr. Estimator. This multi-faceted role demands the ability to prioritize numerous tasks and deadlines in a fast-paced environment. This position includes maintaining established principles, practices, and procedures to ensure accurate and timely estimating records and deadlines. We are willing to train the candidate that has strong MS Excel and organizational skills.

Responsibilities and Duties:

•Provide superior service to all customers (internal and external).

•Respond to all customers in a courteous, efficient manner, owning each problem until it has been resolved.

•Ability to perform proficiently in MS Excel.

•Attend Projects Department meetings and report on current deadlines and subcontractor proposals.

•Prepare and maintain Construction Contracts with subcontractors, including W-9 information for tax purposes and insurance liabilities and overall vetting process.

•Perform a full range of administrative duties to support, as directed by the Senior Estimator.

Qualifications:

•Minimum of three (3) years MS Excel experience preferable in the construction industry.

•Minimum two years of college.

•Software: Proficiency in Microsoft Excel (at an advanced level) and Microsoft Word and Outlook.

•Strong organizational skills with an attention to detail and the ability to work independently with minimal supervision.

•Above average problem-solving and time management skills.

•Superior verbal and written communication skills.

•Ability to work well and thrive in a fast-paced environment.

•Ability to work in the Fullerton office Monday – Friday, 8 am to 5 pm with ability to work past 5 pm when needed and as needed.

•This position requires that the candidate be reliable and dependable.

PLUS:

•Google SmartSheet, MS Project, MS Excel, Autodesk

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Overtime

Supplemental pay types:

• Bonus opportunities

Work Location: In person