Senior Administrative Assistant

Senior Administrative Assistant (Home Office)

Reporting directly to theVice President of Operations (VPO), the Senior Administrative Assistant (SAA) provides administrative support to the Home Office, with primary support given to Operations, HR, and the office of the CEO. The SAA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The SAA also serves as a liaison to the senior management team; organizes and coordinates agency events and meetings onsite and off; executes special projects and is responsible for managing the administrative functions of the Home Office. The position is a full-time, Monday through Friday 8:00am-5:00pm role, requiring independence and strong time management skills. This is a senior level administrative position promoting professional and warm communication at all times. The SAA is an integral member of the Choice in Aging team working to ensure we meet our mission to create opportunities where people can learn, grow and age independently with dignity in community.

Essential Job Functions:

Job functions include but are not limited to the following:

1. Works closely and effectively with the leadership team to keep everyone well informed of upcoming commitments, meetings and events; follows up and maintains constant communication with the team; Works closely and effectively with the leadership team to keep everyone well informed of upcoming commitments, meetings and events; follows up and maintains constant communication with the team;

2. Responsible for responding in a timely, warm, and professional manner to all emails and communications;

3. Spends time ensuring filing and organizing takes place on a daily basis;

4. Responsible for maintaining accurate and up to date grant management, tracking and reporting system. Supports the CEO, VPO and Finance Department with grant proposal submission and follow up; including but not limited to assembling and submitting grant requests, including letters of support, proposals, budgets and reports associated with budgets, presentations and any other required materials/information;

5. Coordinates and provides support for meetings and off-site meetings and events, as needed.

Minimum Qualifications

• Master’s or a Bachelor’s level degree preferred with experience in a business environment; nonprofit experience preferred;
• At least two years experience assisting C-Suite Executive(s) preferably within a related non-profit community organization;
• Advanced computer skills are required.

Job Type: Full-Time (40 hours per week)

Monday-Friday (Closed on all major holidays)

Hourly Rate: $20.00 – $24.00 per hour

Benefits:

Staff working Full-Time (30+ hours per week) are eligible for the following:

• Medical, dental, and vision insurance. Dental and vision insurance free if medical is waived. Medical cost of only $150 per month for employees
• 20% off tuition at our on-site Montessori preschool, Choice in Learning, if space available
• Voluntary Illness and Accident Protection (Aflac)
• EAP & 403b Retirement Plan
• Floating holiday
• Birthday holiday
• Generous Paid Time Off (PTO) policy. Staff working 40 hours per week can earn 17 days of PTO per year
• PTO on most national holidays

Additional Benefits for Full-Time Employees:

• Life Insurance and Accidental Death & Dismemberment Insurance
• Long Term Disability

Please Note:
Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

Application: Email resume and cover letter to: employment@choiceinaging.org Fax resume: 925-682-6375. Subject Line: *Title of Open Position* Note: The recruitment timeline for this position may vary and depend on many factors and we appreciate your patience during this process. Due to the high volume of applicants, we will only be contacting those candidates whose qualifications most closely match our requirements for the position. No phone calls please. Visit www.choiceinaging.org to learn more about Choice in Aging. Choice in Aging is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you fully vaccinated and Bivalent boosted against COVID-19?
• This job is located in Pleasant Hill. Would you be able to make the commute?

Education:

• Bachelor's (Preferred)

Experience:

• C-Suite Executive assisting: 2 years (Required)

Work Location: In person