Senior Executive Assistant

As a Senior Executive Assistant your goal is to provide administrative support for multiple Senior Executives and anticipate needs related to the business functions that are broad, varied, and confidential in nature. As part of the organization’s administrative support team you will have the opportunity to learn, and be an integral part of, the teams you support.

You will do this by:

• Preparing, drafting, composing and editing incoming/outgoing correspondence, reports and other documents as requested

• Scheduling and coordinating meetings, travel (domestic and international), agendas, contact information and auxiliary materials for assigned executives

• Managing various projects in relation to the businesses they support

• Answering incoming calls, taking messages, screening and handling routine items to facilitate timely resolution and efficient use of resources

• Creating presentations and materials for weekly/monthly/quarterly/annual updates in support of the executive or other team members

• Coordinating office related invoices and expense reports and obtaining appropriate approvals per audit standards

• Serving as point of contact/lead for a variety of company or divisional activities including facilitating communication, registration, and representation

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

You are the kind of person who is/has:

• Adaptable
• Collaborative
• Detail-Oriented and Proactive

Required Qualifications:

• Associates Degree in Business or related field OR equivalent experience and education

• Minimum five years experience in an Executive Assistant role OR equivalent experience in a professional service environment

• Advanced experience with Microsoft Office suite of products, Google Applications, and other software associated with assigned work

• Experience supporting multiple leaders

• Fluent in English and primary language used in area of responsibility and/or location

Preferred Qualifications:

• International travel scheduling experience

• Presentation creation skills in Microsoft PowerPoint and/or Google Slides

Additional Knowledge & Skills:

• Demonstrated ability to manage and maintain confidentiality of highly sensitive company information, including “insider information”

• Ability to prioritize, understand and manage complex information and projects in a fast-paced, flexible work environment

• Advanced working knowledge of department functions and processes

• Advanced written and verbal communication skills at all levels of the organization, specifically Senior Executives

• Excellent organizational skills with strong attention to detail

• Ability to take independent action and solve complex problems with limited involvement from others

Travel Required:

• % of Travel: N/A

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Location:

• Wauwatosa, WI (Corporate Office)