Address
Salary
We are looking for a Senior Executive Assistant to support our Head of Engineering, Resource Management. In this role, you'll interact with all levels of our organization as well as high-profile customers, partners, and associates.
As a successful Senior Executive Assistant, you'll manage a wide range of administrative support-related tasks that optimize our Executives effectiveness and efficiency. You are resourceful, proactive, efficient, and maintain an approachable and professional presence to internal and external contacts.
The candidate will work from the Austin office when their Executive is in the office (~3 days per week) and reports into the Manager, Administrative Assistant Enablement & Operations.
What you’ll do:
Work closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Capability to understand the “why” of programs and actions within Engineering
Self identify and autonomously handle high impact projects while maintaining confidentiality and discretion
Strategize regularly with the Head of Engineering, proactively handle matters, and follow-through on meetings, projects, and initiatives to successful outcomes, often with deadline pressures
Keeps finger on pulse and activities of the Engineering team, escalating concerns to management as appropriate and identifying solutions in areas where potential improvements are needed
Oversees new hire onboarding for Engineering (deck completion, onboarding meeting setup etc.)
Support Executive in preparation of team meetings, capture action items, run point on resolution and circulate meeting notes
Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with Executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Independently handle travel coordination and monthly expense reconciliation
What we’re looking for:
4+ years of tactical/strategic administrative support at the Executive level within a SaaS company
Bachelor’s degree in a Business Administration/related program, or equivalent work experience
High proficiency with Slack, Google Apps, Concur, Workday and MS Office Suite
Dedication to meeting the expectations of leadership and other Senior Executives by maintaining effective relationships across the organization
Belief in one’s capabilities and ideas, with a willingness to express an independent perspective
Demonstrated professionalism, exceptional communication, and interpersonal skills
Ability to remain flexible and agile in a constantly changing environment
Stakeholder management skills, ensuring teamwork, collaboration and alignment across Engineering SLT members
Additional Information
Base Pay Range $87,630-$120,492. Eligible for Equity Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.
Perks & Benefits
At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.
About Us
Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.
We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.
If you'd like to stay in touch and be the first to hear about new roles at Procore, join our Talent Community.
