Senior Coordinator, Production Operations

Overview / Objective

The Sr. Coordinator, Production Operations supports the Studio and Production Operations team in organizing the logistics and technical requirements for the various productions within our Hollywood Park facility and coordinating use of shared spaces with our Landlord. The Sr. Coordinator will help maintain and track Operations budgets, working with Legal and Finance as needed. 

Responsibilities

• Support Manager, Production Operations on coordination of all NFL partner and external client, production related events. Input bookings and/or confirmed events into our NFL Media scheduling system. Act as point of contact for events vendors.
• Work directly with Studio Operations and Production Management to plan and organize the daily needs of the studio productions.
• Possess technical knowledge of studio equipment and workflows (such as switchers, audio boards, lighting and power), to communicate and plan production needs with Engineering.
• Act as the internal point of contact for all assets being ordered, shipped and/or received throughout our facility and off-site storage. 
• Coordinate use of the loading dock for all production-related shipments. Gather and submit proper paperwork for onsite usage, i.e.: COIs. Communicate with other departments about loading dock use.
• Assist with organizing and maintaining inventory of all non-technical studio assets, including but not limited to: props, desks, sponsor signage, expendables, etc. 
• Assist production partners with using the asset checkout system.
• Help coordinate all set turnarounds with crews.
• Secure estimates and create POs on behalf of our Operations team, as well as coordinate with Production Accounting to ensure payments are made in a timely manner.
• Complete new vendor paperwork.
• Work with Facilities on all Studio production facility-related items.
• Work with vendors for repairs and maintenance in studio spaces.

Required Qualifications

• Minimum of 4 years' experience in the role of Operations or Production Coordinator in a related field 
• Proficient in MS office products such as: Outlook, Excel, Word, PowerPoint

Preferred Qualifications

• Bachelor's degree preferred in communications or production area - prior operations and/or technical experience acceptable.
• Hands-on set and/or technical operations experience

Other Key Attributes / Characteristics

• Ability to multitask and prioritize 
• Ability to work independently
• Organized and attentive to details 
• Prior equipment and/or prop inventory experience
• Familiarity with budget workflows
• Positive attitude and team player

Physical Demands

• Ability to move and set up equipment weighing up to 30 pounds

Travel

• Limited travel

Terms / Expected Hours of Work

• NFL employees are required to work 40 hours per week. 
• Flexible schedule, available to work early mornings, late nights, weekend and holidays as needed. 
• Will occasionally require overtime
• The NFL places a priority on having an in-person workplace, which enables us to more effectively collaborate, connect and build a workplace culture that will drive our continued success. We remain steadfast in our belief that working together as a team, in our physical office spaces, is critical to the successful execution of our season. For those reasons, we expect employees to work from an NFL office five days a week, except in limited circumstances permitted by NFL policy. We also continue to prioritize the health and safety of our NFL workforce. Consistent with that commitment, considering the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread the COVID-19, we require that members of our NFL workforce be fully vaccinated. Exceptions are available only for those who need an accommodation for a qualifying disability or sincerely held religious belief or practice.
• The NFL is committed to building a diverse, equitable and inclusive work environment that reflects our incredibly diverse fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.