Activities Coordinator

Job description

OUR MISSION: St. Barnabas Senior Center (SBSS) is to empower a diverse community of older adults to Live Well, Feel Well and Age Well in the community with dignity and respect.

Job Title: Evidence Based Program/

Activities Coordinator

Reports to: Site Supervisor

Department: Activities

Classification: Non-Exempt

Revision Date: July 1, 2022

JOB DESCRIPTION

Position Overview

The position is responsible for performing community outreach, promotion, and recruitment of participants; leading evidence-based programs and computer training; helping with the development of new program curriculum and working closely with external partners working on related programs; and preparing all required progress reports and evaluation documents. The candidate must be bilingual (English and Spanish).

Essential Job Functions

• Develop new partnerships with community organizations, area businesses, other nonprofit agencies, and hospitals, forming partnerships where appropriate.
• Lead departmental planning and implementation of new projects.
• Plan and schedule project timelines.
• Compile, maintain and report on the monthly, quarterly and annual program statistics as required by the Department of Aging.
• Analyze trends in the programs, identifying issues and developing and recommending solutions.
• Develop, implement and evaluate recruitment strategies to expand the number of clients participating in programs.
• Lead evidence-based program instruction.
• Represent St. Barnabas at internally and externally sponsored events.
• Perform community outreach, promotion, and recruitment of participants; helping to coordinate training sessions; assisting with the development of program curriculum
• Perform intake and enrollment of participants.
• Prepare organizational reports and maintain accurate program records.
• Manage project resource allocations and budgets.
• Screen, recruit, and train volunteers for program delivery.
• Schedule staff to attend required trainings and conferences as needed.
• Maintain effective communication and working relationship with project team.
• Organizes and conduct departmental meetings.
• Recruit, hire, and oversee training and orientation of departmental staff members.
• Requires flexible schedule as some night and weekends may be needed
• Local travel is required.

Knowledge, Skills and Abilities:

• Experience in outreach activities and building program attendance, particularly with older, multi-ethnic adults.
• Strong multitasking and problem-solving skills; ability to maintain composure in a fast-paced environment
• Excellent interpersonal skills as demonstrated by the ability to relate, establish and cultivate respectful relationships with older people from diverse backgrounds.
• Excellent organizational and prioritization skills, showing flexibility as needed; adept at dealing with conflicting/changing priorities
• Ability to work collaboratively and independently to achieve stated goals.
• Strong multitasking and problem-solving skills; ability to maintain composure in a fast-paced environment
• Possess a vehicle and proof of insurance, valid California driver’s license and a good driving record.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the responsibilities of this Job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. This is largely a sedentary role; however, some filing is required. This would require the ability to lift 50 lbs., lift files, open filing cabinets and bend or stand on a stool as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

Some travel is expected, on regular bases for this position.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, ability to write routine reports and correspondence, can speak effectively before groups of customers or employees of organization. Preferable bilingual English-Spanish.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, percentages

And other related accounting, financial and payroll entries.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, ability to deal with problems involving several concrete variables in standardized situations. Computer skills and knowledge of relevant software including Microsoft Office (Outlook, Word, Excel and PowerPoint); Internet and e-mail required.

EEO Statement

St. Barnabas provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status

Equal Opportunity Employer committed to employment of Females, Minorities, Persons with Disabilities and Veterans.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Performs other related duties as required and assigned.

Job Type: Full-time

Salary: From $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90029: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Microsoft Word: 1 year (Required)
• Filing: 1 year (Required)
• Microsoft Excel: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

Job Type: Full-time

Pay: $18.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person