Address
Form of workThe hours for this position are Monday - Friday 8am-5pm and this position is 100% onsite.
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2022-2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
The primary purpose of the Senior Administrative Assistant position is to provide highly responsible administrative and secretarial work for Faculty and Cancer Network staff. This position will be proactive and will use administrative skills to facilitate all assigned administrative support activities, organize and coordinate virtual and face-to-face meetings, maintain any required databases, as assigned by manager. The individual has to be detail-oriented, independent learner and self-motivated.
Job tasks may involve intensive data entry for different clinical projects.
The individual is expected to have customer-service oriented demeanor to successfully interface with internal and external constituencies, such as faculty members, etc.
JOB SPECIFIC COMPETENCIES
Administrative Functions
Provide administrative support to operations directors, executive director, and operations manager.
Ensure timely and accurate submission of required reports.
Perform general administrative functions, e.g., Input calendar entries, arrange conferences, arrange UPS/ FedEx shipments, formats letters, reports, articles, memorandums, presentations, screen calls and take messages.
Responsible for the maintenance and service office equipment in their area.
Assist with the reporting and resolution of physical plant/facilities issues in their area.
Responsible for coordination of travel activities (air and ground) for the departmental faculty.
Ensures that all documents comply with the institution, division and department guidelines and policies.
May be responsible for assisting in gathering documentation for faculty educational appointments and visa sponsorships
Computer Applications
Prepares complex/advanced documents using Microsoft office. Composes formal and informal correspondence, and formats presentations, using strong writing, word-processing, presentation and grammatical skills. Assist in creating and maintaining faculty's CV's, and NIH biosketch in the appropriate institutional format using institutional software and other software as needed.
Clinical and Financial related activities
Responsible for financial transaction audits for the faculty's research accounts. Maintains accurate and current off-site equipment forms.
Other Administrative functions
May be responsible for assisting with the process, submission and completion of research protocols. May be responsible for coordinating complex aspects and ensures timely submission of required documentation (electronically or by hard copy) for institutional and governmental grants.
High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
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The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2022-2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
The primary purpose of the Senior Administrative Assistant position is to provide highly responsible administrative and secretarial work for Faculty and Cancer Network staff. This position will be proactive and will use administrative skills to facilitate all assigned administrative support activities, organize and coordinate virtual and face-to-face meetings, maintain any required databases, as assigned by manager. The individual has to be detail-oriented, independent learner and self-motivated.
Job tasks may involve intensive data entry for different clinical projects.
The individual is expected to have customer-service oriented demeanor to successfully interface with internal and external constituencies, such as faculty members, etc.
JOB SPECIFIC COMPETENCIES
Administrative Functions
Provide administrative support to operations directors, executive director, and operations manager.
Ensure timely and accurate submission of required reports.
Perform general administrative functions, e.g., Input calendar entries, arrange conferences, arrange UPS/ FedEx shipments, formats letters, reports, articles, memorandums, presentations, screen calls and take messages.
Responsible for the maintenance and service office equipment in their area.
Assist with the reporting and resolution of physical plant/facilities issues in their area.
Responsible for coordination of travel activities (air and ground) for the departmental faculty.
Ensures that all documents comply with the institution, division and department guidelines and policies.
May be responsible for assisting in gathering documentation for faculty educational appointments and visa sponsorships
Computer Applications
Prepares complex/advanced documents using Microsoft office. Composes formal and informal correspondence, and formats presentations, using strong writing, word-processing, presentation and grammatical skills. Assist in creating and maintaining faculty's CV's, and NIH biosketch in the appropriate institutional format using institutional software and other software as needed.
Clinical and Financial related activities
Responsible for financial transaction audits for the faculty's research accounts. Maintains accurate and current off-site equipment forms.
Other Administrative functions
May be responsible for assisting with the process, submission and completion of research protocols. May be responsible for coordinating complex aspects and ensures timely submission of required documentation (electronically or by hard copy) for institutional and governmental grants.
High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 163904
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 45,000
- Midpoint Salary: US Dollar (USD) 56,500
- Maximum Salary : US Dollar (USD) 68,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Onsite
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No
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