Address
Form of workManagement Support
Manages high volume calendaring
Providing availabilities; managing meeting conflicts; rescheduling
Monitor schedules for conflicts and ensuring needed break times for desk work
Entering OOOs/PTOs as needed
Zoom meeting assistance: creating meetings, driving slides, troubleshoot issues
Create and format PowerPoint presentations, Excel spreadsheets, Word documents, and other correspondence as needed
Department Operations
Functions as department purchaser/procard holder for office supplies, materials, equipment, special orders and ensures supply par levels are maintained
Maintains appropriate documentation of purchases and performs appropriate account reconciliations including resolving related accounting issues
Coordinates mail functions; processes staff's incoming and outgoing mail; and coordinates overnight mail requests
Maintains PD Warehouse and Personnel Files for department
Maintains and updates confidential office files as needed
Administrative Support
Performs as department timekeeper and ensures time off usage is in alignment with institutional guidelines; resolves timekeeping issues
Coordinates and prepares travel arrangements and submits appropriate expense reports
Manages schedules and arranges meetings and provides necessary support as needed including agenda coordination, meeting materials, location arrangement, virtual meeting support, presentation creation/formatting, and meeting minutes/notes
Composes formal and informal correspondence
Provides backup support to other areas of the division
Supports other duties as assigned
Other duties as assigned
High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
#LI-Hybrid
Manages high volume calendaring
Providing availabilities; managing meeting conflicts; rescheduling
Monitor schedules for conflicts and ensuring needed break times for desk work
Entering OOOs/PTOs as needed
Zoom meeting assistance: creating meetings, driving slides, troubleshoot issues
Create and format PowerPoint presentations, Excel spreadsheets, Word documents, and other correspondence as needed
Department Operations
Functions as department purchaser/procard holder for office supplies, materials, equipment, special orders and ensures supply par levels are maintained
Maintains appropriate documentation of purchases and performs appropriate account reconciliations including resolving related accounting issues
Coordinates mail functions; processes staff's incoming and outgoing mail; and coordinates overnight mail requests
Maintains PD Warehouse and Personnel Files for department
Maintains and updates confidential office files as needed
Administrative Support
Performs as department timekeeper and ensures time off usage is in alignment with institutional guidelines; resolves timekeeping issues
Coordinates and prepares travel arrangements and submits appropriate expense reports
Manages schedules and arranges meetings and provides necessary support as needed including agenda coordination, meeting materials, location arrangement, virtual meeting support, presentation creation/formatting, and meeting minutes/notes
Composes formal and informal correspondence
Provides backup support to other areas of the division
Supports other duties as assigned
Other duties as assigned
High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 166204
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 45,000
- Midpoint Salary: US Dollar (USD) 56,500
- Maximum Salary : US Dollar (USD) 68,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No
#LI-Hybrid
