Senior Administrative Assistant

More Information about this Job:
Senior Administrative Assistant
Location: Bay Shore, NY
$29.00 /hr. starting rate
Our mission of providing care to the world at a moment's notice is at the heart of everything we do. We are caregivers, first and foremost and we will be there when you need us.
With more than 38,000 employees, Global Medical Response teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services around the world. We provide end-to-end medical transportation as well as fire services, integrated healthcare solutions and disaster response.
JOB SUMMARY
The Administrative Assistant handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office. They are responsible for confidential and time sensitive material; preparing routine and advanced correspondence including publications, letters, memoranda, and reports; and they will rely on experience and judgment to plan and accomplish goals.
DUTIES/RESPONSIBILITIES

• Participate/plan/coordinate community events and/or AMR's participation in events including job fairs, health fairs, safety fairs, displays and exhibits;
• Assist with community relations, PR and social media needs including maintaining the local FB page with AMR Social;
• Schedule and deliver presentations;
• Promote community education events externally and internally and maintain community events calendar and maintain accurate records of events;
• Develop and implement processes that timely & accurately publish/distributes AMR's internal & external publications in all media forms. Assures that the quality of such media is maintained at a level that meets the goals of external marketing and internal community relations;
• Be a resource for department heads in the development and implementation of new business lines, being willing to offer suggestions and assistance with marketing research, publication development, product development and database maintenance;
• Perform various secretarial, clerical, and administrative duties with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential;
• Writes letters and correspondence as needed and maintain files on correspondence;
• Conduct interviews, candidate outreach, answer phone calls, keep in regular contact with new hires
• Set up orientations and manage onboarding tasks of new hires
Keep operations and recruiting up to date with hiring information

QUALIFICATIONS

• Associate Degree or equivalent in experience;
Computer skills to ensure proficiency in MS Word, MS Publisher, MS Excel, MS Access, MS PowerPoint, MS Outlook

ABILITIES

• Ability to make independent decisions within the leadership framework as defined by the report structure;
• Ability to maintain integrity and confidentiality;
• General office equipment skills needed (fax, copy, multi-line phone, etc.)

EEO Statement:
Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.