Senior Administrative Assistant

The Senior Administrative Assistant plays a pivotal role in providing executive and general office support to our leadership team and assisting with matters related to the Board of Directors. Oversees and manages day-to-day administrative and operational tasks. Helps ensure the maintenance of a professional organized office environment. Responsible for maintaining office services, improving office efficiency, and ensuring that the HQ office runs smoothly. Interfaces with New York University facilities and administration as needed.

KEY RESPONSIBILITIES

1. Board Support:

• Coordinate and organize Board meetings, including scheduling, agenda preparation, and logistics.
• Assist in the preparation and distribution of meeting materials and documentation.
• Act as a liaison between the executive team and Board members, supporting effective and responsive communication.
• Maintain organized and confidential records related to Board matters, including resolutions, meeting minutes, and official documents.

2. Executive Assistance:

• Provide high-level administrative support to the executive team and assist as needed in managing calendars, travel arrangements, and meeting scheduling.
• Draft and proofread correspondence, reports, and presentations for executive review.
• Plan and coordinate executive-level meetings, both internal and external, ensuring all necessary resources and materials are in place.
• Responsible for arranging and preparing monthly staff meetings, agendas, and minutes.
• Helps in maintaining other business records as appropriate.

3. Human Resources and Administrative Support:

• Assist with onboarding new employees.
• Assists in various HR activities including compliance tracking, census gathering, HRIS (human resources information systems), and LMS(learning management systems) management.
• Keeps track of office supplies, vendor contracts and relationships, and other routine and recurring matters.

4. Office Events:

• Coordinates and facilitates staff gatherings.
• Supports HealthRight annual events as needed.

Job Type: Part-time

Pay: $24.00 - $29.00 per hour

Expected hours: 20 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• New York, NY 10003: Relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10003