Senior Accountant

Youth Collaboratory is seeking applications for our Senior Accountant position, reporting to the Controller. The Senior Accountant is responsible for the preparation of financial transactions, accrual account records and grant/contract reporting as well as assisting with high level accounting tasks for the overall organization. The Senior Accountant is a full-time, exempt position.

Youth Collaboratory harnesses the power of the youth services community to innovate, evaluate, and drive effective strategies that assure the safety and well-being of youth and young adults, unlocking their limitless potential.

Our greatest strength lies in our ability to engage and retain a dynamic network of hundreds of organizations across all 50 states. Together, we are able to advance the work of communities in real-time, raise the level of conversation around key issues, increase cross-sector communication, drive national research, and increase support in three key focus areas:

• Coordinated community responses to youth and young adult homelessness
• Preventing and addressing relationship violence, sexual exploitation, and trafficking of youth
• Supporting opportunities for young people to build community with family, peers, and others to enhance their assets, explore their strengths, and develop lasting connections

In the last few years, our network has experienced significant growth – attracting innovators in practice, research, advocacy, and funding. Our core membership has grown by 250%, the organization’s budget has more than doubled and we are in the process of doubling our staff team. To make the kind of difference we want to make, we need to continue to strengthen our ability to support the growth and financial health of the organization.

More information about Youth Collaboratory can be found at www.youthcollaboratory.org.

Developing and maintaining an onboarding process for new and renewal grants and contracts to facilitate financial transaction entry and monitoring

This includes securing copies of executed awards/contracts, maintaining a database of active grants/contract information such as term, award amount and reporting requirements, and working with program managers to understand grant/contract terms and conditions to ensure compliance with financial requirements.

Federal Grant and Contract Reporting Activities

This role is responsible for preparing monthly financial and statistical management reports by grant/contract; providing variance analysis between budget/contract and actual results, preparing, reconciling, and submitting Federal grant drawdown requests, preparing and submitting quarterly and close out reports for Federal grants through Federal grant reporting systems in collaboration with the Controller. Senior Accountant is also responsible for preparing grant budgets and budget modifications in collaboration with appropriate program staff; submitting Federal grant budgets and modifications through Federal grant reporting systems, and preparing grant and contract reports as required by funder.

Completing federal subgrantee activities

This consists of participating in webinars/training of new subgrantees, reviewing and enter subgrantee SMFRs in QuickBooks and on internal spreadsheets, and assisting the Controller in conducting Federal subgrantee monitoring to ensure compliance with applicable grant requirements, terms, and conditions.

Completing payroll processing activities

Payroll processing duties for the Senior Accountant include, but is not limited to, preparing, and processing semi-monthly payroll and internal cash transfer requests, preparing and reconciling disbursement requests for related items such as simple IRA contributions, health insurance invoices, supplemental insurance invoices, dependent care contributions, etc. The Senior accountant is also responsible for reconciling quarterly and annual payroll tax reports and W2 forms, maintaining the payroll system to include adding/deactivating employees, maintaining reporting classes, and maintaining holiday and paid time off hours.

Performing accounts payable activities

The Senior account will performance accounts payable duties including, but not limited to, maintaining vendor files including securing W9 and sending sales tax exemption form as needed, reviewing vendor invoices for completeness/completeness, code and enter into QuickBooks, uploading supporting documentation to Bill.com, preparing AP disbursement report and transfer requests, and maintaining AP invoice and payment electronic files.

Performing month end closing activities

This Senior Accountant is responsible for reconciling bank, PayPal, and credit card accounts, preparing labor distribution report and corresponding journal entries, preparing, entering and submitting customer invoices for contracted services provided, memberships, webinars, proposal reviews, etc., preparing and entering all journal entries and accruals as indicated in the closing schedule, utilizing the journal entry request form as appropriate for one-time or unusual entries. This role is also responsible for reconciling and analyzing balance sheet accounts from trial balance report, reconciling subledgers (Concur, Salesforce, etc.) to QuickBooks, and preparing assigned financial and management reports for review by the Controller.

Other duties

Additional duties of the Senior Accountant include, but are not limited to, reviewing invoices, travel expense requests and payment documentation for accuracy, proper coding and compliance with grant/contract requirements (i.e. Federal hotel and per diem rate policy), monitoring and following up on open accounts receivable balances, maintaining a schedule of agency licenses and renew as needed, assisting the Controller with preparation of annual operating budget, assisting the Controller with annual audit preparation and documentation.

Here at Youth Collaboratory we value our team and to show that appreciation, we offer the following benefits:

• 100% Remote
• Medical Insurance - we cover 90% of the insurance premium for employees and offer optional family coverage,
• Dental and Vision insurance - we cover 100% of the premium for employees and offer optional family coverage,
• FSA option,
• Disability and Life Insurance,
• Simple IRA with 2% employer contribution,
• Vacation, Personal and Holiday time; and a
• Vacation bonus of $1,000 for taking time off!

The ideal candidate will be first and foremost committed to Youth Collaboratory’s mission and the visionary evolution of its next level of impact. While no one person will embody all of the qualities enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

Personal Profile

• Connects with and believes in Youth Collaboratory’s mission.
• Aligns with and supports Youth Collaboratory’s Equity and Liberation commitment.
• Ability to prioritize and self-direct, analyze situations, identify solutions where appropriate to make decisions
• Ability to produce financial documents with clearly organized information that supports monitoring and analyzation activities
• An excellent communicator, oral and written with the ability to effectively communicate financial information to non-financial managers
• Ability to analyze, evaluate and summarize financial records for accuracy and conformance to procedures and regulations.
• Strong organizational and project management skills
• A creative thinker who can develop, communicate, and implement project plans.
• Proven success in building relationships and excellent customer-focused competencies

Ideal Experience

• BS/BA in Accounting/Finance required, with 3-5 years of relevant, progressively responsible nonprofit accounting experience in financial reporting and month-end close process
• Minimum of 3+ years of general nonprofit accounting experience with working knowledge of federal grants and regulations specifically with A122 Cost Principles and fund accounting
• Strong proficiency in Microsoft Office, accounting software (QuickBooks preferred) and the ability to quickly learn new support software as needed.