Secretary/Receptionist

Job Description:

Join the team as a Secretary/Receptionist and play a crucial role in ensuring efficient office operations. As the first point of contact for visitors and a key support for various administrative tasks, you will contribute to the overall success of our organization.

Responsibilities:

Front Desk Operations:

Greet and welcome visitors with a friendly and professional demeanor.

Manage incoming calls, direct inquiries to the appropriate personnel, and provide general information.

Appointment Scheduling:

Schedule and coordinate appointments, meetings, and conference room bookings.

Update and maintain calendars for executives and team members.

Administrative Support:

Assist with general clerical tasks, including photocopying, filing, and data entry.

Prepare and edit documents, correspondence, and reports as needed.

Email and Correspondence:

Monitor and respond to emails and inquiries promptly and professionally.

Handle incoming and outgoing mail, including sorting and distributing.

Office Supplies and Equipment:

Manage inventory of office supplies and place orders when necessary.

Coordinate maintenance and repairs for office equipment.

Visitor Management:

Issue visitor badges and maintain a log of visitor information for security purposes.

Ensure the reception area is clean, organized, and presentable.

Communication Liaison:

Relay messages and information accurately between departments and staff.

Assist in internal communication efforts, including announcements and memos.

Qualifications:

Proven experience as a secretary, receptionist, or in a similar administrative role.

Strong organizational and multitasking skills.

Excellent verbal and written communication abilities.

Proficient in office software (Microsoft Office Suite, Google Workspace, etc.).

Professional appearance and demeanor.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Monrovia, CA: Relocate before starting work (Required)

Work Location: In person