Secretary/Receptionist

We are seeking a highly organized and detail-oriented Receptionist/Secretary to join our team. The ideal candidate will have excellent communication skills, be proficient in office software and phone systems, and have experience in project coordination. As a Receptionist/Secretary, you will play a crucial role in ensuring the smooth operation of our office.

- Greet and welcome visitors in a professional and friendly manner

- Answer and direct phone calls, taking messages as necessary

- Manage incoming and outgoing mail, including sorting and distributing

- Schedule appointments and maintain calendars for staff

- Coordinate meetings and conferences, including booking rooms and arranging refreshments

- Assist with data entry tasks, ensuring accuracy and completeness

- Perform general clerical duties such as photocopying, faxing, and filing

- Maintain office supplies inventory and place orders when necessary

- Assist with proofreading documents for grammar, spelling, and punctuation errors

- Provide administrative support to staff as needed

Skills

- Proficient in Microsoft Office Suite (Word)

- Strong attention to detail and ability to proofread accurately

- Familiarity with phone systems and ability to handle multiple phone lines

- Excellent phone etiquette and customer service skills

- Strong data entry skills with a high level of accuracy

- Ability to coordinate projects and prioritize tasks effectively

Job Types: Full-time, Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• No nights
• No weekends

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Madison, NJ (Required)

Work Location: In person