Secretary Receptionist

Position: Secretary Receptionist

Reports to: Superintendent

Employment Status: Regular/Full-time

FLSA Status: Non-Exempt
Salary: Commensurate with experience
Duty Days: 242

Description: Serve as secretary to the Superintendent, serves as a general office receptionist and

• Answer telephone – place and receive calls and route messages appropriately

• Welcome and direct visitors

• Receipt and distribute mail

• Prepares letters, fliers, reports, requisitions, and other documents; proofs to ensure accuracy

• Make contacts with the public with tact and diplomacy

• Maintain respect at all times for confidential information, e.g., custodial papers, IEP’s, birthcertificates, grades, medications and health restrictions, court documents and papers

• Interact in a positive manner with staff, students, and parents

• Promote good public relations by personal appearance, attitude and conversation

• Perform fingerprinting services as needed

• Print and maintain an inventory of forms

• Type, reproduce and distribute School Calendar, Teacher and Administrative Directories annually

• Maintain Frontline Absence Management files

• Print forms, brochures and booklets as directed

• Perform routine office duties

• Provide lamination services for districts

• Maintain files for local school districts and Educational Service Center bus drivers

• Responsible for making sure each school bus driver has a current physical, hearing test,abstract, four hour training verification and bus driver’s certificate annually

• Monitor proper certification and background checks of new school bus drivers

• Coordinate schedule for annual bus driver physicals and T-8’s

• Responsible for quoting prices and coordinating printing jobs for nonprofit organizations

• Prepare covers, vacancy brochures, programs, etc.
• ?Serve as the preschool program secretary and central contact person
• ?Ensure student safety
• All other duties as assigned

• High school diploma or general education degree (GED)

• One to two years related experience

• Basic computer skills in Microsoft Office and Google

• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

• ?Ability to work effectively with others

• Ability to communicate ideas and directives clearly and effectively both orally and in writing

• Effective, active listening skills

• Organizational and problem solving skills

• Ability to handle a multitude of tasks simultaneously and in a timely manner
• ?Customer service focused?

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