Scheduling Assistant

STATE OF NEW JERSEY
Scheduling Assistant

The State of New Jersey seeks a Scheduling Assistant who will schedule meetings, both internal

and external. As a Scheduling Assistant, you will be responsible for managing the daily

schedules and appointments of our executive team. Provides regular and up to the minute

information and reminders regarding schedule with all relevant details. Ensures all meeting

materials are provided to the Principal. Communicate the purpose of meetings, the materials to

be prepared and changes in schedule to both internal staff and external stakeholders. You will

play a crucial role in ensuring that our team operates smoothly and efficiently, allowing them to

focus on their core responsibilities.

Your primary duties will include:

Coordinating meetings, appointments, and travel arrangements for executives.

Managing multiple calendars and prioritizing conflicting appointments.

Anticipating scheduling conflicts and proactively finding solutions.

Communicating effectively with internal team members and external stakeholders.

Providing timely reminders and updates regarding upcoming appointments.

Handling sensitive and confidential information with discretion and professionalism.

SALARY: $65,000- $70,000 depending on experience. This includes a comprehensive benefits

package offered that includes paid vacation, sick, and personal time.

REQUIREMENTS:

Proficiency in calendar management software and Microsoft Office Suite.

Discretion and professionalism when handling confidential information.

EDUCATION: High school graduation or GED completion. Bachelor's degree preferred.

EXPERIENCE: Proven experience as a scheduler, executive assistant, or similar role.

Exceptional organizational skills and attention to detail.

Strong communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively.

Job Type: Full-time

Salary: $65,000.00-$70,000 per year

Schedule:

· Day shift

Ability to commute/relocate:

· Trenton, NJ 08608: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Trenton, NJ 08608

RESIDENCY REQUIREMENT: In accordance with the New Jersey First Act, P.L. 2011, c.70, new public employees are required to obtain New Jersey residency within one (1) year of employment. For more information, please visit: https://nj.gov/labor/lwdhome/njfirst/NJFirst.html.

SAME APPLICANTS: In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast track hiring process.

https://www.nj.gov/csc/same/overview/index.shtml

The State of New Jersey is an Equal Opportunity Employer

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Schedule:

• Day shift

Work Location: Hybrid remote in Trenton, NJ 08608