Administrative Assistant/Scheduler

Looking for a fast-paced, supportive and great place to work, with a lot of room for professional growth? Then you should consider joining our team.

In this position, you will provide critical support for the Owner, Account Manager and the Office Manager. This is a full-time position based in Union County, New Jersey.

In this position you will be responsible for:

• Providing general administrative and clerical support for the Owner, Account Manager and Office Manager.
• Managing the Google Calendar and creating and maintaining sales/production-oriented Excel spreadsheets/Google sheets.
• Working with CRM systems and calendars to monitor customer schedules, jobs, estimates, etc.
• Working with field crews to monitor daily jobs and managing/recording job notes and job costs.
• Preparing and modifying documents including written correspondence, reports, memos and emails.
• Scheduling and coordinating meetings and appointments for Account Manager and Owner.
• Assisting in marketing-related efforts. Social media experience desirable, including familiarity with Facebook and other related platforms.
• Providing back-up support for the Office Manager.

Qualifications:

• 3+ years of hands-on administrative support experience
• Excellent communication skills – both written and verbal – as well as have an attention to detail
• Strong organizational and problem-solving skills, as well as the ability to multi-task regularly
• A willingness and enthusiasm for learning new systems
• Proficiency in MS Word, MS Excel, Google Suite, CRMs
• Knowledge of how to operate standard office equipment, including fax, scanner and large-scale copier
• Previous experience in a fast-paced Construction, Landscaping or other “Green Industry” company is preferred.

As good as this job is-- it isn’t for everyone. To be successful here you must pay attention to detail, multitask, follow directions to a “T” and be able to communicate well with demanding customers and also our employees. Competitive wages offered.

Job Type: Full-time

Experience:

• Microsoft Office: 2 years (Preferred)
• Google Suite: 2 years (Preferred)
• Office Administration: 3 years (Preferred)
• Construction/Landscape/ “Green Industry”: (Preferred)

Language:

• Bilingual (English/Spanish is a must)

Work Location:

• One office location (Union County) with the ability to travel within the field (3-5 mile radius of office)

Schedule:

• Monday to Friday (flexible hours)

Job Type: Full-time

Salary: $22.00 to $25.00 /hour (based on experience)