Address
Form of workScanning Technician/ Election Representative (Extra Help)
Orange County Registrar of Voters (ROV) will begin accepting applications for the Extra Help, Scanning Technician/ Election Representatives position on Friday, December 08, 2023. This recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday, December 11, 2023. Please Note: Only online applications will be accepted. Applications will be screened in relation to the criteria described.
These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These positions will often require overtime, both in the evenings and on weekends.
REGISTRAR OF VOTERS
The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.8 million active registered voters. The department receives funding from the County's General Fund and periodic reimbursement from the federal government, the State of California and local jurisdictions. The Registrar of Voters' staff includes 54 full-time employees, and numerous Extra Help employees who support various election related positions representing the broad spectrum of Orange County's population. The department is responsible for all components of election management.
The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative and a strong dedication to customer service.
Click here for more information about the Registrar of Voters.
ABOUT THE POSITION
The Scanning Technician/ Election Representative (Extra Help) will work as part of a team to make sure all incoming vote by mail ballots are scanned and processed according to our policy and procedures. This job will require attention to detail and great accuracy and precision. Each scanning technician will be assigned a workstation with a scanner. The scanners will be scanning ballots in batches and making sure all checklists are followed with the highest level of attention. In addition, this position may assist with extracting ballots from envelopes to process all inbound mail. Full training will be provided.
DESIRED QUALIFICATIONS:
The ideal candidate will have the following skills:
- Able to use scanners with efficiency and accuracy
- Able to perform quality control by verifying data with a voter lookup tool
- Attention to detail
- Ability to validate printed information for accuracy
- Communicate quality control issues to a manager
- Ability to focus on a single task without distractions
- Flexibility with work schedule including weekends and holidays on short notice
- Assist with high-speed mailing equipment to insert high volume Vote-by-Mail Ballots including but not limited to loading ballots, inserts, and envelopes
Click here to view the minimum qualification
PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS
Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.
Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.
Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently.
SPECIAL REQUIREMENTS
All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, and criminal check. Possession of a valid California drivers' license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.
RECRUITMENT PROCESS
The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening | (Refer/Non-Refer)
The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.
Online Self-Administered Examination|(Weighted 100%)
Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.
Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once all assessments have been completed, the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future Extra Help vacancies.
Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC).
Please click here to see the latest guidance for more details.
How to Apply:
- Apply online by clicking the "Apply" link located at the top of this announcement
- Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed
- For specific information regarding the recruitment, please contact Lora El Amatory either by email at Lora.ElAmatory@ocvote.gov or via telephone by calling (714) 567-5031.
FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Employment Type: Extra-Help
