Document Scanning Technician

General Job Description

The Document Scanning Technicians primary responsibility is to support the digitization effort to convert paper documents to digital format, performing quality control of images and document storage.

Core Responsibilities

· Receiving and properly sorting a high volume of sensitive incoming records received in both electronic and hard-copy format.

· Scanning all received hard-copy records and converting to PDF.

· Storing and organizing electronic records in a company-wide case management database.

· Maintaining and disposing of hard-copy records according to established retention schedule.

· Processing outgoing correspondence submitted by litigation department via company-wide case management database and preparing for mailing via USPS.

· Prioritizing and organizing workload based on needs of litigation staff.

· Assisting with special projects on an as needed basis.

Qualifications

Education - High school diploma or equivalent required.

Experience - Prior experience in a similar role preferred. Familiarity with medical records and medical terminology a plus.

Must be knowledgeable and proficient in Microsoft Word, Adobe Acrobat, and Excel. Able to use email, video calling and video meetings and basic office equipment. Must be able to quickly adapt to learning new computer systems/upgrades, especially systems required by our clients.

Key Competencies

· Ability to calculate simple and advanced mathematical calculations.

· Detail‐oriented and highly organized

· Strong analytical skills

· Excellent verbal and written communication skills and professional demeanor

· Strong knowledge of Microsoft Office, including Word, Excel, and Outlook

· Strong knowledge of Adobe Acrobat

· Ability to work independently, manage large workloads, and keep deadlines

· Strong communication skills ‐ able to make phone calls and obtain information as needed

· Ability to accept and provide feedback

· Strong time‐management skills

· Ability to coordinate multiple tasks concurrently

· Ability to work efficiently and proactively within a team environment

· Ability to be self‐starter with minimal supervision

Security Role

In addition to the core responsibilities of the position, this employee is responsible for protecting the confidentiality, integrity, and availability of 4600Boehm’s systems and information (both physical and electronic) by adhering to the security policies outlined in the most recent versions of the Company Handbook, the Information Security Guide and Security Awareness training documents.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Huntington Beach, CA 92647 (Required)

Work Location: In person