Sales Coordinator And Analyst - Tarrytown House Estate

Sales Coordinator and Analyst Essential Functions & Responsibilities:

•Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence. Take booking inquiry information via phone and prepare proper paperwork.

•Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum and other documents.

•Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercise decision making skills to direct caller's request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner.

•Distribute documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff. Transport documents weighing up to 10 pounds to offices, mailrooms and other locations throughout the hotel building. Retrieve documents from and place documents into proper receptacles located up to 6 feet high, such as mailboxes, file cabinets, etc.

•Handle individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.

•Organize, file and retrieve documents in appropriate binders in order to maintain essential records used in the department operation.

•Complete all rooms and catering forecasts for approval

•Perform any other job related duties as assigned.

Job Requirements:

•Excellent Attention to detail

•Ability to communicate effectively verbally and in writing

•Excellent listening and problem-solving skills

•Negotiating & Strong computer skills

•Must have flexible work hours (Weekends & Nights)

•Sales Focus

•Written Communications

•Approachability

•Time Management

•Knowledge of hotels and competitive markets.

•Ensure that guest satisfaction is consistently obtained and maintained.