Record Keeper/Project Assistant Ii

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #59 on Engineering News-Record's list of the Top 500 Design Firms.

JMT is seeking a Record Keeper for their El Paso Construction Management Team. The successful candidate will administer the document lifecycle for engineering and construction documents. They will be responsible for reviewing all documentation submitted from inspectors, naming files accordingly, storing and sending them to Owner. The Record Keeper will also keep track of quantities and alert the Project Manager of any potential issues.

Essential Functions and Responsibilities

• Reviews all documentation submitted from inspectors
• Names files accordingly and stores and sends to TxDOT
• Keeps track of quantities and alerts the PM of any potential issues
• Currently potential for part time work with capability to be full time
• Reviewing DWR's & Payments in SiteManager/AASHTOWare
• Tracking Testing Deficiencies
• Reviewing Contractor Payrolls
• Reviewing Contractor Subcontracts & Approvals
• Generating TxDOT Monthly Estimates
• Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents
• Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures
• Prepares electronic document templates
• Scans documents, updates procedures and creates documents as required
• Maintains the master electronic project files
• Prepares records for inactive storage according to the Records Retention Schedule
• Copies and scans documents as needed to perform distribution and storage duties
• Manages document processes and systems to ensure control and availability of documentation to site personnel
• May provide training to project personnel regarding document control and/or project management system use and procedures
• Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention
• Performs and/or supports regular audits of document control processes and procedures
• May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel
• Performs other duties as assigned

Nonessential Functions and Responsibilities

• Perform other related duties as assigned