Receptionist/Administrative Assistant

We are currently seeking a full-time on-site Receptionist/Administrative Assistant to join our team! This role will be responsible for providing administrative support and assistance for the agency. The administrative assistant will oversee the front office tasks including directing calls and meetings and greeting all visitors and guests.

We are looking for someone who is both self-motivated and works successfully in a team. Our team will depend on this person for their reliability and great organizational skill, and they must have a welcoming personality and embrace a challenge.

The successful candidate will be able to demonstrate knowledge of general office operations, practices, and procedures and have the ability to accomplish work with frequent interruptions.

If you are a passionate self-starter who is looking to contribute to a dynamic and growing non-profit and is looking for an interactive environment, we would love to hear from you!

Here at The Arc of Greater Haverhill-Newburyport our mission is to Advocate, Educate, and Explore Opportunities for Personal Growth and Fulfillment. We pride ourselves in being an innovative organization that strives to create a comfortable environment for both our staff and the individuals we serve.

We are not just a Human Services organization, but also an Advocacy Movement! Some staff bring years of experience in supporting people with disabilities and for others this may be a first job or a career change.

Whatever your personal story and background may be, we invite you to explore opportunities to work with us in embracing our community of people with disabilities, dedicated professionals, and family members.

Key Responsibilities:

• General office duties: answer phones/direct calls, greeting and welcoming all guests and visitors.
• Provide administrative support to the agency.
• Keep all office supplies stocked and available.
• Maintain agency files, forms, and records as requested.
• Process incoming and outgoing mail.
• Monitor conference rooms including scheduling meetings.
• Make recommendations that enhance the office's efficiency and capacity to meet the demands of the agency.

Qualifications:

• High school diploma or equivalent.
• A minimum of 2 years of experience in administration.
• Excellent computer skills including proficiency with Microsoft Office applications.
• Strong work ethic emphasizing both efficiency and quality of work.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills
• Bilingual (Spanish/English) Preferred but not required.
• Valid driver's license and reliable transportation.
• Satisfactory background check and driving record.

Benefits Include:

• Health and Dental Insurance
• Supplemental Benefits including Vision, Life, Accident, Critical Illness and Disability Insurance
• Generous Vacation, Holiday, and Sick Time
• Parking Assistance
• Cell Phone Reimbursement
• Competitive pay
• Tuition reimbursement and professional development opportunities

To apply please send your resume to Human Resources by responding to this ad.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Haverhill, MA 01832 (Required)

Work Location: In person