Accounting Administrative Assistant/Receptionist

Overview

The Administrative Assistant and Receptionist provides support to Accounts Payable and operates the switchboard promptly at 8:30 AM and throughout the day until 5:00 PM. This position reports to the Accounts Payable Supervisor.

Minimum Qualifications

• Must be at least 21 years of age.
• Must have a High School Diploma or equivalent. (Some college credits preferred.)
• Accounts payable experience in a high volume environment.
• Must be able to read, write and speak English proficiently.
• Must have the ability to understand and follow English directions.
• Proficiency in Microsoft Outlook, Word and Excel.
• Experience with MS Dynamics GP (formally Great Plains) is an asset.
• Ability to work with minimum supervision.
• Professional appearance.
• Excellent phone etiquette.
• Successful completion of pre-employment/promotion drug screen and or criminal background check. (Timeline must fall within Company guidelines.)

Responsibilities

• Professionally administer all incoming calls.
• Ensure phone calls are redirected accordingly.
• Greet guest in a professional, friendly, hospitable manner.
• Sort incoming mail and distribute packages as needed.
• Provide general support to the Accounting Department including entering accounts payable information into the system.
• Perform a variety of other clerical and general accounting duties.

SUPPLEMENTAL JOB FUNCTIONS:

• Any other duties as assigned by Management or the Company.
• Practice the “Golden Rule” and work well with all associates as a team.
• Work in a style that is Respectful, Supportive, and Team-oriented (RSTO).
• Respond promptly to all phone calls and letters.

Physical Demands: (per work day)

Never

(N)

0%

Occasionally

(O)

1-33%

Frequently

(F)

34-66%

Continuously

(C)

67-100%

1. Standing:

O

Surface Type: Tile/Concrete/Carpet

2. Walking:

O

Surface Type: Tile/Concrete/Carpet

3. Sitting:

C

4. Carrying:

O

Up to 25 lbs.

5. Pushing:

N

Up to 50 lbs.

6. Lifting:

O

Up to 25 lbs.

7. Pulling:

N

Up to 50 lbs.

8. Climbing:

N

9. Balancing:

N

10. Bending:

O

11. Kneeling:

N

12. Crouching:

N

13. Handling:

F

14. Fingering:

F

15. Feeling:

F

16. Crawling:

N

17. Reaching:

O

Level: Waist/Overhead

18. Talking:

C

19. Seeing:

C

20. Hearing:

C

21. Smelling:

N

Job Location: (Corporate Office or Store Locations)

Work Conditions: Environment involved is

X Inside

Outside

Cold

Heat

Wet/Humidity

Safety Risk Factors

Never

(N)

0%

Occasionally

(O)

1-33%

Frequently

(F)

34-66%

Continuously

(C)

67-100%

1. Loud Noise

N

2. Twisting of back and neck

N

3. Slippery floor surface

N

4. Cluttered floor surface

N

5. Hazardous equipment (mechanical moving parts)

N

6. Contact with sharp objects

N

7. Contact with skin irritant

N

8. Toxic exposure (See material data safety sheets)

N

9. Nuisance dust, fumes, sprays

N

10. Hazardous cleaning solutions

N

Schedule:

Varied

X Day

Evening

Weekend

Holidays

Machines, tools, equipment, etc…

All office equipment including: personal computer, company network, copy machines, and printers.

The above is intended to describe the essential and supplemental functions of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or non-essential requirements.

Apply for this job onlineShare on your newsfeed Roche Bros. Supermarkets Co. is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, genetic information, disability or handicap status or any other categories protected by law.

Roche Bros. Supermarkets Co. is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for completing any forms or to otherwise participate in the application process, or in order to perform the essential functions of a position for which you are applying, please call 781-235-9400 and ask to speak with a member of the Human Resources team.

Roche Bros Supermarkets Co. participates in the Department of Homeland Security U.S. Citizenship and Immigration Services E-Verify Program.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person