Receptionist

Salem Five is a growing regional financial services organization with a rich history of over 160 years. As an independent bank, we are deeply rooted in the communities we serve and offer our employees successful and rewarding careers.
This position is located in the Salem, MA offices.
Who We Are:Join an organization that prioritizes innovation, customer service and supporting the communities we serve. Love the people you work with while participating in and helping to shape our collaborative environment. When you join Salem Five, you become part of a growing, regional financial services company. Salem Five has more than 30 retail banking branches throughout Essex, Middlesex, Norfolk and Suffolk counties, strong business banking capabilities, an Insurance division, a Wealth Management & Trust organization and a Mortgage Company that has provided homeownership to generations of families.
Why Salem Five:We've been around since 1855 - which means we will be around a lot longer - but we also know what it takes to be competitive in this day and age. We pride ourselves in being one of the first banks on the internet and continually try and push ourselves to offer the latest in online and mobile banking to serve our customers in whichever channel they prefer. Whether it be a virtual assistant via our website, obtaining cash at ATMs without a card present, or going through the mortgage process via our digital app, we want to offer the digital experiences that customers want. Continued company growth offers opportunities for individual growth.
Salem Five believes deeply in supporting the communities in which we reside. Donations through our Charitable Foundation or events at the branch or location-level are an important part of our DNA. We would not be the company we are without our commitment to businesses and organizations that help the region thrive and to our employees. Come see what we're all about.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Be the Bank's first point of contact to meet, greet and assist visitors, vendors and job applicants.
• Answer and direct all incoming calls to the proper recipients.
• Sort and distribute incoming deliveries, e.g., FedEx, UPS, food, flowers, office supplies, etc., and ensure timely processing of outgoing items.
• Log in all visitors, provide security badges and/or arrange for an escort as appropriate, and send vendor-onsite security messages to the Security and Facilities team as required.
• Maintain the cleanliness and appearance of the reception area.
• Process the daily incoming Facilities' invoices for approval/payment by assigning RC and GL codes, obtaining approval by the Facilities VP and Finance SVP, making and filing file copies, and delivering the completed packages to Accounting.
• Process Journal entries for weekly reconciliation of Facilities debit/credit card purchases.
• File and log EAR forms as needed.
• Help ensure the Facilities team stays informed of significant events, office requirements, etc.
• Provide additional administrative support including:


• Organize and update all Salem Five vendors' Certificates of Insurance.
• Coordinate the Bank employee parking program by obtaining and distributing parking passes, and processing all related employee credit card transactions.
• Coordinate and/or assist on special projects such as the holiday currency card program, holiday decorations (at all Salem Five locations), and Facilities departmental luncheons.
• Create and/or update signs, labels, visitor tags, spreadsheets, templates and surveys.
• Ensure adequate departmental office supplies are generally available and arrange for reordering as necessary.
• Perform additional related administrative duties as requested.

• Demonstrates compliance with banking business laws and regulations as defined in company policies and procedures pertinent to the position.
• Regular attendance is essential to this position.
• Assume additional responsibilities as requested.

EDUCATION and/or EXPERIENCE:
High school diploma or General Education Degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. Also required are demonstrated Microsoft applications skills (Outlook/Word/Excel), verbal/written communication skills, ability to perform effectively in an environment where confidentiality, maturity, sound judgment, initiative, and professionalism are required. Must have the ability to multitask, be detail oriented, and ability to follow security procedures.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk and sit. The employee is occasionally required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Benefits/Incentives: Health Insurance, Dental, Vision, Flexible Spending Account, Health Savings Account, 401k Matching, Employee Referral Program, Summer Family Outing, Annual Holiday Reception and more.
Salary Range: Competitive Base
Ready to apply?If this job sounds like a fit for you, then click onApply/Apply Nowin this posting. We look forward to talking withyou.
Qualified candidates may also submit a resume and application online at salemfive.com/careers or mail your resume to Human Resources, 210 Essex Street, Salem, MA 01970.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)