Job Description
The purpose of the Receptionist Administrative Assistant (Entry-Level) is to handle the many administrative duties of the organization. The role supports the Human Resources/Executive Assistant in the day-to-day business needs as well as duties related to managing the office.
Job Description
· Reception desk point person for all employees and office guests.
· Coordinate meetings and manage conference room schedules for internal and external parties.
· On-boarding employees confirming proper identification and legal hiring practices via DocuSign.
· Certify payroll through various websites.
· Upload and keep current employee personal and employment files within ADP.
· Maintain high confidentiality and neutrality regarding employee-related matters and information.
· Assisting with the maintenance of Tri-Construction’s marketing curriculum to include website, Facebook, Google, and LinkedIn pages.
· Scheduling of drug testing and maintaining DOT compliance.
· Front Desk - greeting visitors and accepting deliveries, checking the USPS mail.
· Track inventory and restock beverages and snacks as needed.
· Ensure reception and all conference rooms are tidy and presentable.
· Maintain a hospitable attitude when greeting guests and ensuring a seamless experience.
· Escort external guests to appropriate meeting spaces.
· Oversee all pantry and kitchen areas, ensuring they are clean, neat, and organized.
· Assist with happy hour/employee event set-up and clean-up as needed.
· Ordering company apparel.
· General office management, and facilities liaison (The 927 Building facility as needed, i.e., mailbox keys, deliveries, etc.).
· Event coordination.
Why You Are the Right Person:
· Highly professional, trustworthy, dependable, exceptional verbal and written communication skills, customer service, and soft skills.
· Meticulous attention to detail and accuracy, organization skills, and highly motivated.
· Proficient in Microsoft Office, Excel, Word, and Outlook.
· A positive attitude and willingness to be flexible in daily activities is a must.
· Experience in an administrative or client services function.